Administrative Assistant

Department

Compensation

General Description/Primary Purpose

The Administrative Assistant provides administrative support for the Coggin College of Business. This position supports daily office operations scheduling financial and human resources processes events and communications activities. The Administrative Assistant works collaboratively with University staff and provides administrative support under established procedures and the direction of unit leadership to ensure effective departmental operations.

Job Functions

Course Scheduling

• Serve as the primary administrative contact with the University Scheduling Team.

• Assist with the preparation and completion of the Colleges academic course schedule in accordance with established deadlines and University regulations in coordination with academic leadership.

Financial and Operations Support

• Assist with budget reconciliation and monitoring for assigned keys.

• Provide day-to-day administrative support for financial transactions including processing expenses and related documentation in Workday.

• Assist with front office operations and routine administrative workflows.

• Assist with data gathering tracking and preparation of routine reports.

• Provide administrative support for student success programs and initiatives under the direction of the Assistant Director Operations and Communications.

• Assist with oversight and coordination of student employees as assigned.

Human Resources Support

• Process human resources transactions for the College as assigned including data entry and routing of required documentation.

• Maintain confidential personnel and employment-related records in accordance with University policies and procedures.

Events Support

• Provide administrative and logistical support for assigned events including room reservations catering coordination vendor communication and related financial processing.

• Assist with on-site event support as needed.

Communications Support

• Provide administrative support for college-level communications activities and initiatives under the direction of the Assistant Director Operations and Communications.

• Draft route and maintain routine correspondence and administrative communications.

Marginal Functions

During declared campus emergencies this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications

Departmental Requirements

• Excellent oral and written communication skills.

• Strong interpersonal skills and the ability to interact professionally with students faculty staff and external stakeholders.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

• Ability to work independently and as part of a team under established procedures.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Knowledge of or ability to learn Workday and other University systems.

• Proficiency with Microsoft Office applications including Word Excel and PowerPoint preferred.

Contact information: For questions regarding this posting email Joslyn Simmons at

Statement(s) of Understanding

This position requires a background conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our building this environment we strive to attract students faculty and staff from a variety of cultures backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information race color religion age sex disability marital status national origin or veteran status in any educational employment social recreational program or activity that it addition UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated engaged citizens.