RFP Specialist

The Gettys Group is seeking a highly organized detail-driven RFP Specialist to lead the end-to-end development of proposals and pursuits across our studiosInterior Design Branding and Procurement.

This role is central to how we show up to clients. You will manage the full RFP lifecyclefrom intake through final submissionensuring every response is thoughtful strategic visually compelling and aligned with the Gettys brand.

Youll partner closely with Business Development Design Branding and Procurement teams to bring our story to life in a way that is both structured and inspiring. If you love balancing precision with creativityand thrive in a fast-paced collaborative environmentthis role is for you.

Lead the RFP Process

• Own the full RFP lifecycle from receipt through submission across multiple pursuits
• Review and interpret RFP requirements deadlines and evaluation criteria
• Partner with BD leadership on Go/No-Go decisions and pursuit strategy
• Track and maintain pursuit data to support reporting performance analysis and future business development strategy
• Track and maintain pursuit data to support reporting performance analysis and future business development strategy
• Manage pursuit workflows ensuring deadlines are met and deliverables are aligned
• Act as a central point of coordinationkeeping teams focused accountable and moving forward

Develop High-Quality Proposals

• Create polished client-facing proposals that reflect Gettys brand and storytelling
• Tailor responses using project-specific content (team bios case studies imagery renderings)
• Collaborate with design and branding teams to elevate visual and narrative quality
• Support the coordination and strategic presentation of fees across all groups
• Ensure all submissions are accurate complete and compliant with RFP requirements
• Support development of final decks image books and presentation materials

Collaborate Across Studios

• Work cross-functionally with Interior Design Branding Procurement and BD teams
• Gather and synthesize inputs from multiple stakeholders into cohesive responses
• Serve as a resource for locating and organizing proposal materials and past work
• Ensure accurate and consistent project data for BD and Finance

Support Business Development & Marketing

• Assist with client presentations pitch decks and sales materials
• Contribute to case studies project narratives and marketing content
• Help maintain and evolve sales tools templates and brand standards
• Support ad hoc BD and marketing initiatives as needed

Manage Content & Resources

• Maintain proposal templates content libraries and image assets
• Ensure materials are current organized and easily accessible
• Partner with teams to continuously improve content quality and consistency

Drive Process Excellence

• Identify opportunities to improve RFP workflows and efficiency
• Establish best practices for proposal development across the firm
• Ensure consistency in formatting messaging and brand standards
• Balance multiple deadlines with a high level of accuracy and attention to detail

What You Bring

• Bachelors degree or equivalent experience
• 1 year of experience in RFPs proposals or related work (design architecture hospitality procurement or similar industries preferred)
• Strong writing editing and proofreading skills with exceptional attention to detail
• Highly organized with the ability to manage multiple deadlines simultaneously
• Proficiency in Microsoft Office (PowerPoint and Excel required)
• Experience with Adobe Creative Suite InDesign or Figma is a plus
• Familiarity with design drawings specifications or procurement processes is a plus
• Strong communication and collaboration skills across diverse teams
• Strategic thinker who can translate ideas into compelling client-ready materials
• Proactive resourceful and comfortable working in a fast-moving environment