Field Administrative Assistant

AECOM Tishman is hiring an organized proactive Administrative Assistant to support daily operations on an active construction site and keep our field office running smoothly.   You will partner closely with the construction team to streamline document control logistics and communication across the project team and subcontractors.

Job duties:

• Site office administration: front desk coverage visitor management badging coordination mail and deliveries office supplies and trailer upkeep.
• Document control: log track and distribute RFIs submittals transmittals change documents and meeting minutes; maintain accurate records and version control in shared repositories.
• Meeting and reporting support: schedule and support site meetings compile agendas capture action items and distribute notes; track follow-ups to closure.
• Timekeeping and onboarding: coordinate timesheets crew rosters orientation scheduling compliance training and PPE issuance for staff and subcontractors.
• Procurement and invoices: assist with purchase requests receiving packing slips invoice coding and vendor follow-ups in alignment with project procedures.
• Compile and manage sign-in logs track permits badges coordinate orientations and maintain up-to-date compliance boards.
• Logistics and scheduling: coordinate deliveries equipment rentals and site access with vendors and subcontractors; maintain calendars and look-ahead schedules for site activities.
• Reporting and dashboards: support preparation of daily/weekly reports photo logs headcount and KPI trackers; update trackers in Excel or project systems.
• Communications: draft and format correspondence notices and site bulletins; ensuring AECOM Tishman branding.
• General support: assist the project team with adhoc tasks to maintain smooth field operations in a dynamic environment.

About Construction Management - AECOM Tishman

Since 1898 AECOM Tishman has managed some of the largest and most complex mixed-use and mega development projects in the U.S. in total building more than 600 million square feet. From luxury residential buildings to complex mixed-use mega-developments historic renovations top-rated hospitals and the worlds most revered tall buildings the AECOM Tishman legacy is one that is even stronger today constructing buildings that define city skylines and local neighborhoods.

Qualifications :

Minimum Qualifications

• HSD/GED and 4 years of relevant experience or demonstrated equivalency of experience and/or education.
• Ability to work onsite full time at an active construction site. 

Preferred Qualifications

• Proficiency with Microsoft Office (Outlook Word Excel PowerPoint) and document management in SharePoint or similar systems.
• Strong organization attention to detail and ability to prioritize across multiple deadlines.
• Excellent written and verbal communication skills; professional customer service with onsite personnel and visitors.
• 4 years of administrative support in construction or large capital projects; familiarity with RFIs submittals and change documentation.
• Experience with project platforms such as Procore Oracle/Unifier eBuilder PlanGrid Bluebeam or SAP/Oracle/COUPA for procurement and invoices.
• Basic understanding of safety culture and site protocols.
• Experience coordinating orientations badging permitting and delivery scheduling with subcontractors and vendors.
• Ability to obtain OSHA10.

Additional Information :

• This is an onsite role at an active construction site (field office/trailer): exposure to noise dust and weather; frequent movement between office and site access points.
• PPE required when entering work areas (e.g. hard hat safety glasses highvisibility vest protective footwear).
• Typical schedule: MondayFriday approximately 7:00 AM4:00 PM (overtime or adjusted hours may be required based on site activities).
• This position does not include sponsorship for United States work authorization now or in the future.
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position is not hybrid nor remote.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time