AP Specialist
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Job Location:
St. Louis, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Contract
Description
The Accounts Payable Specialist is responsible for managing day-to-day AP operations including invoice processing vendor payments and compliance-related tasks. This role supports overall financial accuracy by ensuring proper coding timely payments and adherence to internal controls. The ideal candidate is detail-oriented organized and experienced in handling high-volume AP functions.
Key Responsibilities
- Process and code invoices accurately ensuring proper approvals and alignment with purchase orders
- Analyze and verify appropriate sales tax application and resolve discrepancies with vendors
- Enter invoices into the accounting system and maintain accurate records
- Generate weekly vendor payments including check runs
- Initiate and track lien waivers prior to vendor payments
- Maintain vendor documentation including W-9s and insurance certificates
- Reconcile assigned general ledger accounts on a monthly basis
- Process 1099s and support audit preparation activities
- Perform corporate credit card reconciliations and maintain supporting documentation
- Assist with monthly sales tax reporting and filings
- Maintain organized AP files and documentation
- Communicate with vendors and internal teams to resolve invoice and payment issues
- Support additional accounting tasks and projects as needed
Requirements
- 3 years of accounts payable experience preferably in the construction industry
- Experience with lien waivers and subcontractor documentation
- Experience with ERP/accounting systems (Sage 300 CRE)
- Proficiency in Microsoft Excel and Word
- Strong attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and interpersonal skills
- Team-oriented with a collaborative mindset
Required Experience:
Contract
