210 Day Adminstrative Assistant

Academics Plus Charter Schools Inc. (APCSI) is seeking qualified applicants for the position of a 210 Day Administrative Assistant.

LOCATION:

WORK SCHEDULE: Monday-Friday 7:05am-3:35 pm 8 Hours per day 210 Days per school year.

*The daily schedule may vary depending on the needs of the school.

QUALIFICATIONS:

• High School Diploma/GED
• Two years of general office or secretarial experience involving frequent public contact.
• Successful completion of the pre-employment background checks.

REPORTS TO: Principal

JOB GOALS: The administrative assistant should be able to perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan coordinate and organize office activities and coordinate flow of communications correspondence and information in support of school operations and activities; provide clerical accounting attendance and/or health services in support of school operations as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Performs a variety of clerical duties related to student attendance registrar accounting and recordkeeping activities as assigned by the position.
2. Provides accurate reporting for daily attendance activities and update attendance data verify excused and unexcused absences; process and verify student absence information from parents teachers and others; issue admittance forms to students who are late or returning.
3. Receives student enrollments requests records from schools and Triand enters and maintains student data in eSchool.
4. Assists parents and students with HAC accounts.
5. Initiates screens and receives telephone calls; take retrieve and relay messages as needed; serve as a liaison between the administrator teachers APCSI staff outside agencies students parents and the public.
6. Receives visitors; provides assistance or directs to appropriate staff
7. Exercises independent judgment in resolving a variety of issues; refer difficult issues to the administrator.
8. Composes (independently or from oral instructions notes or rough drafts) a variety of materials such as interoffice communications forms letters memoranda bulletins lists notices work orders requests agenda items notices announcements purchase orders requisitions flyers schedules and other materials as assigned.
9. Performs a variety of clerical accounting duties in support of school operations as assigned by the position; may collect receive process and account for incoming monies; prepare deposits as required.
10. Prepares and maintains a variety of records logs and reports related to assigned activities; establish and maintain filing systems; review revise edit format and proofread a variety of documents and information.
11. Inputs and updates a variety of data in an assigned computer system.
12. Provides support to the health office as assigned by the position.
13. Operates a variety of office equipment such as a calculator copier fax machine typewriter computer and assigned software.
14. Receives sorts opens and distributes incoming mail e-mail packages and materials; prepares outgoing mail and materials for distribution.
15. Communicates positively with students parents visitors and staff.
16. Effectively and positively communicates orally and in writing.
17. Maintains a positive attitude and represents the school in a positive manner at all times.
18. All other duties as assigned.

Required Experience:

Junior IC