Project Administrator 29954-RFR-DTS-056

Role Description:

Project Administration Services:

Manitoba views Project Administration as the organized coordination and delivery of administrative services that support the effective operation of the Project Management Office. Through the application of appropriate administrative practices the Project Administrator ensures accurate documentation efficient office processes and timely communication across stakeholder groups. The Project Administrator is expected to work efficiently within Manitobas standard administrative processes to support smooth office operations accurate documentation and effective communication across the Project Management Office.

Other responsibilities of a Project Administrator are but not limited to following Administrative Support and Coordination:

• Provide administrative support to Manitoba staff consultants and service providers ensuring timely communication and organized information flow.
  
• Maintain filing systems administrative records correspondence and documentation in accordance with Manitoba standards.
  
• Prepare and distribute meeting agendas minutes reports and general administrative documents.
  
• Coordinate scheduling activities including meetings workshops onboarding sessions and other administrative events.
  
• Support data entry document updates and information maintenance within Manitoba systems.
  
• Manage calendars book meeting spaces and arrange logistics for office activities.
  
• Organize and track invoices receipts and financial documentation in accordance with Manitoba processes.
  
• Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records.
  
• Prepare routine administrative summaries and reports as directed by Manitoba management.
  
• Maintain asset inventories and support equipment assignment tracking and retrieval.
  
• Coordinate onboarding and offboarding tasks including equipment distribution and access updates.
  
• Support day to day administrative operations of the Project Management Office to ensure efficient workflow.
  
• Maintain office supplies systems and administrative tools.
  
• Assist with internal communications notices and administrative updates.
  
• Organize and document meetings and training sessions.
  
• Ensure administrative records are accurate up to date and compliant with Manitoba requirements.
  
• The Services provided to the Chief Justices and the Chief Judge are separate from any Services the resource will provide Manitoba. The resource will be required to understand and acknowledges the separation of powers between the executive and judicial branches of government. The resource also understands and acknowledges the principles of judicial and administrative independence and the confidentiality that is attached to the Services to be provided to the Chief Justices and the Chief Judge. The resource must agree not to share with Manitoba any Judicial Information as defined in the Canadian Judicial Council (CJC) Model Definition of Judicial Information dated September 2020 without the prior express consent in writing of the Chief Justices and Chief Judge.
  

Requirements

Skill Requirements/Qualifications:

The Resource must have the following minimum qualifications or experience:

• Minimum of two (2) years of experience providing administrative support in an office environment
  
• Experience supporting senior staff managers or teams with administrative coordination
  
• Experience maintaining records documentation filing systems and tracking tools
  
• Experience coordinating meetings schedules logistics and general office activities
  
• Strong organizational skills with the ability to manage multiple tasks concurrently
  
• Excellent interpersonal and listening skills
  
• Strong attention to detail and accuracy in administrative work
  
• Strong critical thinking and problemsolving abilities within administrative processes
  
• Strong communication skills including professional oral and written communication
  
• Proficiency with office software document management tools and standard administrative systems