Admin Executive

About WebBeds

WebBeds is the fastest growing and most significant accommodation supplier to the travel industry. We are a global company offering ground services (hotels transfers tours activities) to travel professionals. Our products help our partners and customers to create amazing Travel experiences.

Our Products range from a Retail Online platform Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 4.5bn search requests daily We deliver amazing outcomes using leading edge technology through innovative and creative thinking.

WebBeds is a subsidiary of Web Travel Group (ASX: WEB) an ASX 200 listed company operating a global digital travel business.

What will you do on your journey with WebBeds

We are seeking a highly organized and proactive Admin Executive to support the smooth day-to-day operations of our office. This role will be responsible for managing office administration maintaining documentation supporting HR processes and ensuring a well-functioning and professional work environment.

The candidate will play a key role in ensuring operational efficiency by coordinating office activities managing supplies and facilities and acting as the main point of contact with the landlord and building management. You will also support HR-related activities such as onboarding and offboarding as well as assist in coordinating internal events and communications.

You will be working closely with the local teams gaining exposure to a dynamic and fast-paced environment within a growing global organization.

Key elements to this role include but not limited to:

1. Office and General Administration

• Manage daily office operations (opening/closing facilities equipment) ensuring a well-organized and efficient work environment.
• Handle correspondence including emails calls mail and packages
• Handle support needed between the Sourcing Sales and Customer Service teams.
• Maintain office supplies place orders and manage inventory
• Ensure office cleanliness and a professional working environment
• Coordinate maintenance and repair services for office equipment and facilities
• Act as the main liaison with the landlord and building management
• Act as main liaison between office vendors.

2. Documentation & Record Keeping

• Maintain digital records of IT equipment inventory
• Organize and manage company documents ensuring easy access and compliance with record-keeping requirements
• Ensure all required licenses are renewed in a timely manner

3. Admin Support

• Assist with employee onboarding and offboarding (e.g. documentation ID cards and coordination with global IT for laptop setup)
• Support the coordination of staff events office activities and internal communications

4. Meeting Coordination

• Arrange meeting rooms equipment and refreshments for supplier and management meeting

You would also be required to support other administrative facilities and event duties as needed.

The skills we would love to see in your suitcase!

Essential Skills & Experience

Qualifications & Knowledge

• Diploma or Degree in Business Administration Human Resources or a related field
• Prior experience in office administration administrative support or a similar role
• Good understanding of office management processes and basic HR administrative practices
• Proficient in Microsoft Office applications (Word Excel PowerPoint)

Experience Skills and Behavioral Requirements

• Strong organizational and multitasking skills with the ability to manage multiple priorities effectively
• High level of accuracy and attention to detail particularly in documentation and record-keeping
• Proactive reliable and able to work independently with minimal supervision
• Good interpersonal skills with the ability to communicate effectively across all levels
• Strong coordination skills to manage office operations vendors and internal stakeholders
• Ability to handle confidential information with discretion and professionalism
• Positive attitude team-oriented and adaptable in a fast-paced environment

Key Competencies

• Organization and planning
• Attention to detail
• Communication skills
• Interpersonal skills
• Problem-solving
• Time management
• Teamwork
• Accountability and reliability
• Adaptability
• Customer/service orientation

Why choose us as your next destination

We are super proud of our dedicated team of friendly energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.

Over 50 different languages are spoken by our workforce but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

• International highly skilled group of experts from all around the globe
• Dynamic environment with the chance to grow influence & impact change
• Disruptive fast-growing market leader within travel & endless possibilities
• Culture built on collaboration empowerment and innovation

Find out more about the WebBeds business at - #LI-Hybrid