Administrative Support Specialist – Part time
Job Location:
Santa Clara County, CA - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Our client a world leader in biotechnology and life sciences is looking for a "Administrative Support Specialist Part time" based out of Santa Clara CA.
Job Duration: Long Term Contract (Possibility Of Extension)
Pay Rate : $37/hr on W2
20 hours per week depending on business needs
Schedule: 8:00 AM 12:00 PM PST
Company Benefits: Medical Dental Vision Paid Sick leave 401K
We are seeking a high-ownership Administrative Operations Specialist to support the Global Customer Success (GCS) ML SBX team. This role acts as a strategic partner to leadership driving cross-functional coordination managing documentation and meetings and delivering data-driven insights to track team performance.
Key Responsibilities
- Coordinate with global stakeholders to track action items and ensure project milestones are met.
- Manage complex calendars meetings and documentation including agendas and actionable minutes.
- Support internal communications and marketing content (e.g. newsletters updates).
- Analyze data to identify trends maintain dashboards and track KPIs.
- Prepare reports and visualizations to support decision-making.
- Facilitate team meetings and events to enhance collaboration and communication.
Qualifications
- Bachelors degree required with 5 years of experience in administrative operations or project support roles.
- Strong skills in Excel (Pivot Tables VLOOKUPs) or data visualization tools (Tableau Power BI).
- Experience with project tracking tools (Smartsheet Jira Trello) and O365/SharePoint.
- Excellent communication organizational and stakeholder management skills.
- High level of accountability analytical thinking and ability to work in a fast-paced global environment.
If interested please send us your updated resume at
Required Skills:
administrative MS Excel Power BI data analysis meeting scheduling
