Why Join Us
Be a hero for our rare disease patients
At Ultragenyx we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to achieve this goal our vision is to lead the future of rare disease medicine. For us this means going where other biopharma companies wont go challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science applying a novel rapid development approach making innovative medicines at fair and reasonable prices and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them.
Our commitment and care for patients extends to our people so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth so employees can thrive in all areas of their lives in and outside of we want to be an organization where we would be proud for our family friends and children to work.
If you want to have a meaningful impact do the best work of your career and grow a lot both professionally andpersonally come join our team.
Position Summary:
ultrafocused Work together to fearlessly uncover new possibilities
The Commercial Intern for Commercial Affairs provides comprehensive administrative support to the Commercial team and Office Manager ensuring efficient operations and smooth workflow. This role requires excellent organizational communication and interpersonal skills as well as the ability to handle confidential information with discretion. The ideal candidate will be proactive detail-oriented and capable of managing multiple tasks in a fast-paced environment.
Work Model:
Flex: This role will typically require onsite work 2-3 days each week or more depending on business many locations the business will set certain days each week that Flex employees are required to be onsite.
Responsibilities:
- Calendar Management: Schedule and coordinate meetings appointments and travel arrangements for Medical Affairs team members including both internal and external stakeholders.
- Meeting Support: Prepare meeting agendas take and distribute meeting minutes and manage logistics for departmental meetings conferences and events.
- Internal and External Events Support: Manage logistics (venue transportation accommodation) contract drafting and payment workflow
- Document Management: Maintain and organize departmental files including electronic and hard copy documents ensuring accuracy and accessibility. This includes managing contracts presentations and medical literature.
- Expense Reporting and Budget Support: Process expense reports track departmental budgets and assist with procurement and invoice processing.
- Communication and Correspondence: Manage incoming and outgoing correspondence including emails phone calls and mail and draft and edit documents presentations and reports.
- Data Entry and Reporting: Enter and maintain data in various databases and systems and generate reports as needed.
- Travel Coordination: Arrange complex domestic and international travel including flights accommodations and transportation and prepare travel itineraries.
- Vendor Liaison: Communicate with vendors and external partners regarding contracts invoices and other administrative matters.
- Compliance Support: Assist with compliance-related activities document tracking and archiving and ensure adherence to company policies and procedures.
- Office Manager Support: Provide general administrative support CONCUR including ordering office supplies managing office equipment and handling incoming and outgoing mail.
Requirements:
- Education: High school diploma or equivalent required; associate or bachelors degree preferred.
- Experience: Minimum of 01 year of administrative experience preferably in a medical pharmaceutical or healthcare setting.
- Technical Skills: Proficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with database management and electronic document management systems.
- Communication Skills: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels.
- Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Attention to Detail: Meticulous attention to detail and accuracy in all work.
- Confidentiality: Ability to handle sensitive and confidential information with discretion and professionalism.
- Problem-Solving Skills: Ability to identify and resolve administrative issues effectively.
- Interpersonal Skills: Strong interpersonal skills and the ability to work effectively as part of a team.
- Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.
- Proficiencyin Spanish and English (written and verbal) is highly desirable
#LI-AJ1 #LI-Hybrid
Full Time employees across the globe enjoy a range of benefits including but not limited to:
Generous vacation time and public holidays observed by the company
Volunteer days
Long term incentive and Employee stock purchase plans or equivalent offerings
Employee wellbeing benefits
Fitness reimbursement
Tuition sponsoring
Professional development plans
* Benefits vary by region and country
Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race color religion gender sexual orientation gender identity/expression national origin/ancestry age disability marital and veteran status and any other status or classification protected by applicable federal state and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law including individuals with disabilities disabled veterans for pregnancy childbirth and related medical conditions and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or in any part of the recruitment process you may contact Talent Acquisition by emailing us at .
See ourCCPA Employee and Applicant Privacy Notice.
See our.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us may be directed to:.
Required Experience:
Intern
Why Join UsBe a hero for our rare disease patientsAt Ultragenyx we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to achieve this goal our vision is to lead the future of rare disease medicine. For us this means goi...
Why Join Us
Be a hero for our rare disease patients
At Ultragenyx we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to achieve this goal our vision is to lead the future of rare disease medicine. For us this means going where other biopharma companies wont go challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science applying a novel rapid development approach making innovative medicines at fair and reasonable prices and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them.
Our commitment and care for patients extends to our people so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth so employees can thrive in all areas of their lives in and outside of we want to be an organization where we would be proud for our family friends and children to work.
If you want to have a meaningful impact do the best work of your career and grow a lot both professionally andpersonally come join our team.
Position Summary:
ultrafocused Work together to fearlessly uncover new possibilities
The Commercial Intern for Commercial Affairs provides comprehensive administrative support to the Commercial team and Office Manager ensuring efficient operations and smooth workflow. This role requires excellent organizational communication and interpersonal skills as well as the ability to handle confidential information with discretion. The ideal candidate will be proactive detail-oriented and capable of managing multiple tasks in a fast-paced environment.
Work Model:
Flex: This role will typically require onsite work 2-3 days each week or more depending on business many locations the business will set certain days each week that Flex employees are required to be onsite.
Responsibilities:
- Calendar Management: Schedule and coordinate meetings appointments and travel arrangements for Medical Affairs team members including both internal and external stakeholders.
- Meeting Support: Prepare meeting agendas take and distribute meeting minutes and manage logistics for departmental meetings conferences and events.
- Internal and External Events Support: Manage logistics (venue transportation accommodation) contract drafting and payment workflow
- Document Management: Maintain and organize departmental files including electronic and hard copy documents ensuring accuracy and accessibility. This includes managing contracts presentations and medical literature.
- Expense Reporting and Budget Support: Process expense reports track departmental budgets and assist with procurement and invoice processing.
- Communication and Correspondence: Manage incoming and outgoing correspondence including emails phone calls and mail and draft and edit documents presentations and reports.
- Data Entry and Reporting: Enter and maintain data in various databases and systems and generate reports as needed.
- Travel Coordination: Arrange complex domestic and international travel including flights accommodations and transportation and prepare travel itineraries.
- Vendor Liaison: Communicate with vendors and external partners regarding contracts invoices and other administrative matters.
- Compliance Support: Assist with compliance-related activities document tracking and archiving and ensure adherence to company policies and procedures.
- Office Manager Support: Provide general administrative support CONCUR including ordering office supplies managing office equipment and handling incoming and outgoing mail.
Requirements:
- Education: High school diploma or equivalent required; associate or bachelors degree preferred.
- Experience: Minimum of 01 year of administrative experience preferably in a medical pharmaceutical or healthcare setting.
- Technical Skills: Proficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with database management and electronic document management systems.
- Communication Skills: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels.
- Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Attention to Detail: Meticulous attention to detail and accuracy in all work.
- Confidentiality: Ability to handle sensitive and confidential information with discretion and professionalism.
- Problem-Solving Skills: Ability to identify and resolve administrative issues effectively.
- Interpersonal Skills: Strong interpersonal skills and the ability to work effectively as part of a team.
- Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.
- Proficiencyin Spanish and English (written and verbal) is highly desirable
#LI-AJ1 #LI-Hybrid
Full Time employees across the globe enjoy a range of benefits including but not limited to:
Generous vacation time and public holidays observed by the company
Volunteer days
Long term incentive and Employee stock purchase plans or equivalent offerings
Employee wellbeing benefits
Fitness reimbursement
Tuition sponsoring
Professional development plans
* Benefits vary by region and country
Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race color religion gender sexual orientation gender identity/expression national origin/ancestry age disability marital and veteran status and any other status or classification protected by applicable federal state and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law including individuals with disabilities disabled veterans for pregnancy childbirth and related medical conditions and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or in any part of the recruitment process you may contact Talent Acquisition by emailing us at .
See ourCCPA Employee and Applicant Privacy Notice.
See our.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us may be directed to:.
Required Experience:
Intern
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