Administrative Coordinator- CHP (Northwest, AR)

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Closing Date:

05/03/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting please contact Human Resources at .

Department:

CHP PTH Dept Admin

Departments Website:

of Job Duties:We are seeking a detail-oriented individual to join our College of Health Professions at our Northwest Campus as an Administrative Coordinator! This vital role supports the efficient operation of our programs and departments. Reporting directly to the Department of Physical Therapy Chair and assumes responsibility for various duties aimed at supporting the efficient functioning of assigned programs or departments. These responsibilities include: Provides administrative support for student recruitment and admissions. Preparation and processing of contracts and affiliation agreements. Maintains office equipment and assists with inventory of office educational and clinical supplies. Prepares and processes work orders for physical plant telecommunications and creative services. Acts as programs or departments point of contact for communication scheduling and in a collaborative team environment the Administrative Coordinator adapts to assignments based on program or departmental needs making this position a key contributor to the operational excellence and success of health professions education.

Qualifications:

Minimum Qualifications

• Bachelors Degree PLUS two (2) years of experience in general administrative office support; OR Associates Degree PLUS four (4) years ofexperience in general administrative office support;OR High School Diploma/GED PLUS six (6) years ofexperience in general administrative office support.
• Must be proficient with Microsoft Office programs including Outlook Word SharePoint Forms and Excel

Knowledge Skills & Abilities:

• Strong organizational and multitasking abilities.
• Proficiency in managing purchasing travel and administrative workflows.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team to meet program goals.

Additional Information:

Key Responsibilities:

• Inventory and Financial Reporting: Maintains office equipment and assists with inventory of office educational and clinical supplies. Prepares and processes work orders for physical plant telecommunications and creative services. Serves as the contact person for property services for maintaining the department inventory. Prepares and disseminates financial reports. Collects and deposits money received following the UAMS/CHP Cash Handling Procedures.

• Communication Scheduling and Reporting:Serves as primary point of contact for vendors internal and external stakeholders. Prepares and processes letters and memoranda. Schedules and attends all department meetings and assists with the preparation of agendas; compiles and collates material to be distributed to committee and/or faculty members. Manages special events including scheduling the facility planning break/lunch menus and other detailed arrangements. Reserves classroom space in accordance with course schedules. Assists faculty with administrative aspects of research and scholarly activity including semi-annual reporting. Uploads syllabi and course evaluations to college SharePoint site. Completes adjunct faculty request documentation and submits to the Deans Office prior to semester deadline.

• Provides administrative support for student recruitment and admissions: Identifies organizes files and updates the database for all incoming student applications and transcripts. Assists co-chairman directors and faculty with the admission process by responding appropriately to inquiries from applicants scheduling admission interviews responding to questions regarding the application process in accordance with CHP UAMS accreditation policies and federal and state regulations. Maintains strict confidentiality regarding applicant information. Prepares admission letters and packets and obtains other information as needed. Prepares acknowledgment letters to applicants. Prepares and processes packet information to prospective students. Maintains necessary recruitment materials for faculty and students for use on recruitment trips.

• May perform other duties as assigned

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application List of three Professional References (name email business title) ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Hearing Sitting Talking

Frequent Physical Activity:

Manipulate items with fingers including keyboarding

Occasional Physical Activity:

Crawling Crouching Kneeling Pulling Pushing Reaching Standing Stooping Walking

Benefits Eligible:

Yes