Front Desk ClerkReceptionist

Front Desk Clerk/Receptionist for OI High School

OI High School Office is seeking to fill the front office receptionist position. This position is full time during the school year withpart-time hours in the summer.

Key Responsibilities:Student Registration & Records Management

• Accept and process registration packets; enter student information accurately into systems
• Verify required enrollment documentation for compliance
• Create and maintain cumulative and health files for incoming scholars
• Request records from previous schools and fulfill outgoing records requests
• Archive files for withdrawn and graduated scholars
• Rotate and prepare files for incoming 9th grade scholars
• Manage withdrawal processes for scholars
• Parking Registration for Teachers and Scholars
• Tracking of Cell Phone / Electronic Violations

Scheduling & Academic Support

• Support class selection process and ensure completion of compliance links following initial communication
• Print reports as needed for administration and staff
• Coordinate and execute schedule pick-up and fee payment events
• Coordinate substitute coverage including:
• Covering internal substitute assignments as needed
• Coverage of teacher/coaches for athletic events & tracking pay
• Preparing class rosters and supporting guest teachers with directions and plans
• Maintaining internal sub tracking systems (e.g. Kitchen Sink spreadsheet)
• Communicate with HR and principals regarding teacher absences as needed

Financial Responsibilities

• Assign and collect student fees
• Process cash check and credit card transactions
• Reconcile credit card transactions and prepare deposits

Front Office Operations

• Serve as primary point of contact by answering incoming calls and directing inquiries appropriately
• Make outgoing calls to parents/guardians as needed
• Check voicemails and distribute messages in a timely manner
• Greet visitors and manage guest form acceptance
• Accept and distribute packages and deliveries

Student Services & Support

• Manage scholar sign-in/sign-out procedures
• Assist with attendance processes
• Distribute diplomas to graduates
• Coordinate parking registration and assignment
• Support sub coordination as needed
• Distribute van keys to authorized personnel

Health & Safety

• Provide basic emergency response support when needed
• Administer medication in accordance with school policies and training
• Coordinate fire drills and support campus safety procedures

Operations & Logistics

• Maintain copier functionality and coordinate repairs
• Order office and staff supplies including teacher requests
• Manage testing compliance forms and documentation
• Update informational slides on campus TVs

Qualifications:

• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Attention to detail and accuracy in record-keeping
• Ability to handle confidential information with discretion
• Proficiency with office technology and student information systems
• Ability to remain calm and solution-oriented in a fast-paced environment

Preferred Qualifications:

• Previous school front office or administrative experience
• Knowledge of student records attendance and compliance requirements

Required Experience:

Junior IC