Project Coordinator

Native Council of Nova Scotia

IndigenousProjectCoordinatorTerm Contact

May 4 2026 to March 26 2027

The Native Council of Nova Scotias Aboriginal Peoples Training & Employment Commission (APTEC) is seeking candidates for a term contract as Project Coordinator with the NCNS Aboriginal Peoples Training & Employment Commission (APTEC) for an 11-month period commencing May 4 2026 and ending March 26 2027.

The successful candidate will be responsible for the design coordination implementation and reporting of four targeted training initiatives aimed at supporting Indigenous participants in gaining valuable skills and employment readiness.

Scope of Work

The Project Coordinator will be required to develop a comprehensive plan including timelines budgets implementation strategies and a final report for the following projects:

1. Tiny Homes Carpentry Training Project (1820 weeks)

This project will provide 1012 Indigenous participants with carpentry training through the

construction of three tiny homes in the Truro region. The initiative will be delivered in partnership with an organizational Housing Commission and our training partner and will follow a prescribed training plan.

2. Indigenous Building Inspector Program (1215 weeks)

We are seeking to develop a specialized training program that creates a clear career pathway for

Building Inspectors in Nova Scotia. This program will be modelled after an established online course offered through a local university and tailored to support participants in successfully preparing for

and passing the National Building Inspector certification exam. The proposed course will be designed for a cohort of 6 to 8 Indigenous participants with a focus on accessibility practical skills development and culturally relevant support. The goal is to equip participants with the knowledge credentials and confidence needed to pursue employment as certified Building Inspectors within their communities and across the province.

3. Small Business Program (1012 weeks)

Build and plan a 1012-week cohort designed for Indigenous participants to explore self-

employment develop business skills and build a strong foundation for launching their own venture.

4. Motive Power Direct to Employment (ongoing throughout the year individual)

The Motive Power Initiative is a targeted workforce development program designed to create direct entry pathways for Indigenous participants interested in careers in the automotive industry. Through hands-on training and culturally supportive programming the initiative focuses on high-demand skill areas such as tire repair and maintenance as well as auto body collision work. By reducing barriers to entry and connecting participants with practical experience and industry opportunities the program aims to build sustainable careers while strengthening Indigenous representation in the skilled trades.

Candidate Responsibilities

The Project Coordinator will:

• Develop a detailed and actionable project plan for all four initiatives
• Establish timelines and deliverables aligned with program requirements
• Prepare and submit a comprehensive costing/budget
• Coordinate with all project partners and stakeholders
• Oversee implementation and participant progress
• Lead recruitment of eligible Indigenous clients who reside off reserve in Nova Scotia
• Ensure all reporting requirements are met including a final project report

Overview:

The Native Council of Nova Scotia (NCNS) Project Coordinator supports project managers by handling administrative tasks scheduling documentation and team communication to ensure projects are

completed on time and within budget. They act as the central point of contact maintaining project plans tracking progress and managing resource allocation to keep workflows efficient.

Core Responsibilities

• Documentation & Reporting: Creating and maintaining detailed project plans tracking progress and producing reports.
• Scheduling & Coordination: Scheduling meetings managing calendars and ensuring team members adhere to deadlines.
• Communication: Acting as the liaison between teams stakeholders and clients.
• Administrative Support: Assisting with procurement invoicing and keeping project documents organized.
• Risk Mitigation: Identifying potential issues and assisting in solving them to keep projects on track.

Required Skills and Qualifications

• Organization: Strong capabilities in managing multiple tasks and timelines.
• Communication: Excellent written and verbal skills for team collaboration.
• Project Tools: Familiarity with software like MS Project Asana Jira or Trello.
• Experience: Generally 13 years of experience in project support roles.

Project Coordinator vs. Project Manager (Chief Programs Officer)

While the Project Manager defines the strategy scope and goals the Project Coordinator manages the day-to-day administrative work and execution of tasks at an agreed to plan as approved.

Submission Requirements

Interested candidates are invited to submit a concise proposal (1-2 pages maximum) that addresses the following:

Interest & Fit

Briefly outline your interest in this specific project and how your skills align with the required deliverables.

Relevant Experience

Highlight experience managing or delivering similar projects including your role key outcomes and any measurable results.

Proposed Approach to Deliverables

Describe how you would plan execute and monitor the projects key deliverables. Include your approach to:

• Timeline and milestone management
• Stakeholder coordination and communication

Work Plan & Availability

This position is based onsite at the NCNS Provincial Office located at 129 Truro Heights Road Truro NS with standard working hours from 8:30 a.m. to 4:30 p.m. Please note that contract roles are not eligible for employee health benefits nor are they eligible for holiday or vacation entitlements.

Cost Estimate

Include your proposed fee structure (either hourly or fixed) as well as any anticipated expenses such as travel costs required to support project activities. Please note that employee benefits are the responsibility of the contract holder.

References

Provide two professional references who can speak to your experience delivering comparable work.

Submit via email directly to:

NCNS Human Resources

We thank all applicants for their interest; however only those selected for further consideration will be contacted. Preference will be given to Indigenous applicants who self-identify & meet mandatory qualifications.

Required Experience:

Senior IC