Events Specialist

Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesnt just wait for change but actively creates itwhere your skills and values drive our collective progress and impact.

The Events Specialist is an integral part of the commercial organization by providing support to the marketing managers sales team and leadership for both large medical conferences as well as specific company sponsored regional events. Their responsibilities include planning meetings and events to help drive lead generation for the sales team and drive revenue for the company. This also includes managing projects vendors and programs as they pertain to newly created regional prospect meetings.The role must understand the lifecycle of commercial meetings HCP/customer engagement meetings and congresses. The coordinator will research available venues and recommend event sites; investigates selects negotiates and manages services with vendors including catering and event support. Prepares budgets and forecasts and compiles summaries of total event costs cost-per-contact audience profiles and attendees comments. They should be extremely self-motivated driven committed and a dedicated team player.

This role is hybrid bassed out of Bridgewater (Tuesday Wednesday Thursday in office)

Responsibilities:

Responsible for hotel sourcing and contract negotiation and execution related to trade shows sales and marketing events or other internal meetings. Ensure to be compliant with the internal contract policy and processes.

Take the lead on coordinating with internal and external stakeholders on regional marketing events trade shows speaker events. This may include external parties such as Key Opinion Leaders (KOLs) physician offices events venue representatives

Act on behalf of the company when interacting with venues to help negotiate and secure appropriate meeting or events arrangements

Supports menu and décor planning for regional events with the marketing lead coordinates and sets up the venue.

Proactively lead all aspects of meeting space management ensuring space is secured set up and set down

Support execution of both National Sales Meeting (NSM) and the Midyear sales meeting (POA)

Lead coordination of budget creation and management and be a key provider of insights and data

Lead generation tracking and provide proactive insights back to the sales & marketing managers of prioritized/hot leads based on boots on the ground knowledge; ensure timely follow ups and pull through

Support EOY Reporting report on KPIs/trends raise opportunities for improvement or opportunity

Support vendor management and help to build strong relationships

Manage and track attendee registration at all events ensure events reports are done to adhere to compliance standards

Manage and track rooming list management

Proactively lead transportation management for demo equipment to ensure proper set up for all events

Proactively lead all on-site operation including staff management and any other logistics

Contribute to event creative design content production services and video production

Consult with clients on strategic meeting management.

Understand and adhere to all HCP compliance reporting requirements

Qualifications:

• Education: BA/BS required. Higher degree is a plus.
• 2 years of marketing experience. Pharmaceutical/medical/aesthetics field experience preferred.
• Excellent oral and written communication skills.
• Strong analytic skills.
• Strong organizational management.
• Demonstrated track record of successfully coordinating the efforts and results of multiple functional areas.
• Ability to communicate the vision and mission of the business to internal and external audiences.
• Self-starter and motivated

The range of starting base pay for this role is 66K-92K. Actual starting pay will be based on a wide range of factors including but not limited to relevant skills experience qualifications education and addition to base pay this position is eligible for participation in either (i) our annual bonus program or (ii) a sales incentive plan.

Benefits package includes comprehensive Medical (includes Prescription Drug) Dental Vision Flexible Spending Accounts 401(k) with matching company contribution 3-weeks paid time off plus paid sick time stock purchase plan tuition reimbursement parental leave short- and long-term disability life insurance accidental death & dismemberment insurance 12 paid holidays (including floating holidays) employee referral bonuses and employee discounts.

#LI-hybrid

We are an Equal Opportunity Employer. EOE Disability/Veteran. We are committed to building diverse teams representative of the patients and communities we serve and we strive to create an inclusive workplace that cultivates collaboration.