Global Facilities & Engineering Specialist

Basic purpose of the position:

The GFE (Global Facility & Engineering) Specialist is responsible for Environment Health Safety(EHS) Security and Crisis management(S&CM) & Real estate and facility management(REFM) management to the dedicated OPU (Operative Unit) to ensure the operational compliance and excellence. Provide service execution according to the defined process.

Accountabilities:

1. Develop necessary management system and SOPs according to the authority and Boehringers requirements and business needs including;

• Set up annual target and working plan
• Measure the progress and report to the OPUs leadership team (e.g. quarterly GFE meeting)
• Support the OPU on any GFE related audits
• Perform GFE Gemba-walk and coordinate CAPAs and close the issues.
• Support the UPUs head on Emergency response plan(ERP) and Crisis management process to ensure the impact to business and operations minimized to the acceptable level.

2. An active member of TCM (Total China Market) commercial EHS team:

• Coordinate the implementation of Boehringer global EHS initiatives in HK or TW e.g. Be Healthy Be Safe and More Green.
• Closely connected with TCM Commercial EHS Team provide EHS service to employees. This may include tasks such as:
  • Develop necessary programs and procedures in identification and managing potential EHS risks relevant to workplaces.
  • Special focuses on field force safety fleet safety office ergonomics.
  • Incident reporting and investigation under the guidelines from global / TCM EHS.

3. Execute according to the defined process in the dedicated OPU - REFM

Real Estate & Workplace

• Developing real estate solutions based on global portfolio strategies and deliver transaction management / implementation of agreed asset plans
• Translates and adapts Global Workplace & Project management standards into regional workplace solutions including alignment with stakeholders (HR IT)
• Implement and manage lease contracts and following data management of contracts
• Supporting global RE Vendor Manager in conception and selection processes for Real Estate Workplace & Project management suppliers/ consultants
• Contract lifecycle management- performance measurement (SLA and KPI tracking on regional level budget monitoring feedback gathering)
• Supplier Relationship Management Steady evaluation and optimization of supplier landscape and service (e.g. assessments)

Facilities Management

• Responsibility that the FM services in the sites/cities/country are compliant with global and ROPU standards
• Supporting global GFE RE&FM organization in developing facility management concepts and FM supplier tenders by providing input regarding regional specifics and requirements as well as benchmarks
• Monitoring and managing service delivery gaps as well as quality under performing compared to agreed thresholds
• Vendor management managing change requests or addendums to the contract in alignment with global standards and alignment with other functions (sourcing legal) and managing the relationship with vendors in close alignment with global positions
• Facilitating transitions of services to new vendors
• Standardization and efficient and compliant processes to meet service quality and cost targets for FM across the country/territory
• Governance/Compliance to local and site specific regulations
• Reliable data management to support reporting requirements information provision and budgeting processes

Requirements:

• Knowledge of national/local GFE-regulations is indispensable. Knowledge in international GFE-legislation and GFE-related international declarations & conventions and standards (e.g. ISO standards) would be beneficial.
• Embody strong GFE-culture and be familiar with EHS programs.
• Extensive experience in facility services management
• Strong self-study and good motivation and communication inter-personal skills and organization skills which allow efficient communication and engagement at all levels and functions with the dedicated OPU.
• 3-5 years or above related facility EHS security management experiences

Please contact our Recruiting Team:

HK:

Position Location

Hong Kong

Organization

Boehringer Ingelheim (HK) Ltd.

Schedule

Full time

Recruiter

Joyce He