Seasonal Administrative Assistant (Montopolis Recreation CenterAustin Parks and Recreation)

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin we are more than just an employerwe are a vibrant community dedicated to shaping one of the nations most dynamic and innovative cities. As we strive to fulfill our commitment as public servants it is important that we ground our efforts in a set of guiding principles Empathy Ethics Excellence Engagement and Equity anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career contributing to the community and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation : Work in an environment where employees are valued and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave work-life balance programs and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs on-site fitness centers and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Purpose:

Work in conjunction with other administrative personnel to perform a wide variety of administrative support tasks.

Duties Functions and Responsibilities:

Essential duties and functions pursuant to the Americans with Disabilities Act may include the following. Other related duties may be assigned.

• Greets visitors handles their inquiries and directs them to the appropriate person.

• Answers multi-line telephones or two-way radios and directs calls or takes messages.

• Maintains office supply inventories by placing orders.

• Schedules and coordinates meetings.

• Distributes disperses and reconciles petty cash requests.

• Types letters memos forms and other correspondence.

• Picks up sorts and delivers mail to appropriate person.

• Files and retrieves documents records and reports.

• Maintains records enters data and retrieves data as needed.

• Analyzes and interprets data and prepares reports.

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge Skills and Abilities:

Must possess required knowledge skills abilities and experience and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

• Knowledge of applicable processes techniques and methods.

• Knowledge of city practices policy and procedures.

• Skill in oral and written communications.

• Skill in using computers and related software.

• Skill in handling multiple tasks and prioritizing.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with city employees and the public.

Minimum Qualifications:

• Graduation from an accredited high school or equivalent plus three (3) years of experience in general clerical/secretarial experience.

• Education and or experience will substitute for the minimum qualifications.

Licenses and Certifications Required:

• None.

Preferred Experience:

• Experience with cash handling record keeping and file maintenance.

• Experience working in a fast paced environment and communicating with diverse populations and communities in person by phone email and chat.

• Experience with Microsoft Office including Word Excel Outlook and Teams.

Preferred Skills:

• Ability to fluently communicate (reading writing speaking) in English and Spanish.

Preferred Certification:

• Posses a current nationally recognizedCPR/AEDcertification or have the ability to obtain one within 30 days of hire.

Other:

• Ability to travel to more than one work location.

Notes to Candidate:

The City of AustinParks and Recreation Department (APR)provides protects and preserves a park system that promotes quality recreational cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits such as medical paid leave time a great retirement plan training opportunities and more! ClickHEREfor more information.

Thepurpose of theSeasonal Administrative Assistant position is to provide customer service to our patrons by answering questions taking payments and assisting with questions while working with diverse populations and communities. Staff should demonstrate strong leadership exhibit creative thinking exercise good judgment and have excellent communication skills.

Duties include but are not limited to:

• Provide administrative support and monitor the facility during scheduled hours.

• Perform opening and closing procedures of facility.

• Provide customer information and conference room reservation services.

• Cash handling and record-keeping.

• Front of house reception and greeting for the facility.

Application Instructions/Job Requirements:

• Application:A detailed complete application is required and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as See Resume will not be accepted and a resume alone will not be accepted in lieu of a complete online application.

• Skills Assessments:Skills assessment(s) may be required as part of the recruitment process.

• Virtual Interviews:APRmay conduct virtual interviews.

• Military/Veteran:An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s) or valid comparable document at the time of interview.

• Physical Requirements:Tasks may involve bending lifting walking carrying or using a force equal to lifting up to lifting up to thirty-five (35) pounds. Work environment includes inside and outside environmental conditions extreme temperatures and hazards associated with equipment operation including fumes oils gases and mists. Must be physically and mentally able to communicate respond and work with participants needs and safety issues.

Other Information:

• Application Status Communication:Please note that you will be contacted if you are selected to move forward in the hiring process. Once the department is no longer hiring for this position you may receive a notification informing you the position is closed and the hiring process is concluded.

• Travel:If you are selected for this position and meet the Driver Safety Standards in the City of AustinDriver Safety Program you may drive when necessary to multiple locations as part of your regular job duties. Otherwise you are responsible for getting to and from these locations.

• Tobacco and Vape-Free Workplace:APRwork site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on anyAPRwork site including construction sites parking lots garages or in any personal vehicles located on the premises.

Salary:

• $22.05 per hour

Work Location:

• Montopolis Recreation Center - 1200 Montopolis Dr. Austin TX 78741

Work Hours:

• Monday Friday from 5:00 p.m. 9:00 p.m. and Saturdays/Sundays from 10:00 a.m. 4:00 p.m.

• May be required to work during special events evenings weekends & holidays.

• Work schedule and location is subject to change based on department needs and programs.

• May be required to work during city emergencies such as extreme weather events.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race creed color national origin sex gender identity age religion veteran status disability or sexual addition the City will not discriminate in employment decisions on the basis of an individuals AIDS AIDS Related Complex or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function please call or Texas Relay by dialing 7-1-1.