26-27 Head Clerk Administrative Assistant

This position is aFull Time position / 205 days per year / July - June

Position Summary

Provides senior level administrative support to school / program leadership staff so as to contribute to the promotion of a positive learning environment school and district culture strong community connection and positive student outcomes; supervises and engages other administrative support staff to assist in meeting these and other school / program goals.

Essential Functions & Responsibilities

The essential functions or responsibilities listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position

• Responsible for routine to complex administrative and clerical work in organizing and carrying out office functions involving the administration of major programs or service;
• Works under the general direction of the Department Head administering departmental rules regulations and policies;
• Formulates independent decisions as needed regarding operations procedures policies and plans at the departmental level;
• Supervises administrative support activities performed within the office including but not limited to administrative procedural management data maintenance and processing and records management collection and reporting of statistics accounting functions and any other major functions specific to operations of the department;
• Contributes to the evaluation process of administrative support staff;
• Assists the Department Head in the development and implementation of policy procedure and processes to ensure that job and department goals are met;
• Contributes to and supports a positive organizational culture;
• Provides orientation training and professional development for subordinate administrative staff in the use of office technology procedures systems and processes;
• Accepts and responds to inquiries from various stakeholders (i.e. department personnel parents/guardians and outside agencies) and assists in creating and maintaining strong relationships with these to assist the department / school in meeting goals;
• Maintains systems processes and procedures to ensure the confidentiality of records;
• Prepares letters reports and other documents for the department and/or instructional programs;
• May process department payroll time reports;
• Manages special projects that require the expertise of the senior administrative support;
• Serves as liaison between the department and Central Office relative to all administrative matters associated with the operation of the school / department;
• Prepares reports and communications to staff students and other stakeholders for the Department Head;
• Performs other duties consistent with the scope and responsibility of the position as assigned as may be required and as may be requested by the Principal Department Head or their designee.

Qualifications Knowledge Abilities & Skills

• Ability to effectively manage administrative systems processes and procedures;
• Excellent communication skills;
• Demonstrated ability to exercise sound independent judgement;
• Knowledge of school / department operations policies and procedures;
• Ability to exercise and promote excellent customer service skills and create and maintain solid stakeholder relationships;
• Excellent organizational skills;
• Ability to effectively supervise direct and evaluate the work flow and job performance of subordinates;
• Contributes to the evaluation of other support staff;
• Superior knowledge of administrative technology applications including but not limited to MS Office student information systems accounting and record keeping and other current administrative applications;
• Excellent analytical skills.

Education & Experience Requirements

• Five years of administrative support experience with progressive responsibility;
• Post-secondary studies in an appropriate field preferred;
• Acceptable combination of experience and education.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the positions essential functions.

• Mobility:Frequent walking standing and navigating stairs.
• Lifting/Strength:Ability to lift push pull or carry objects ranging from 10 to 30 lbs (e.g. books supplies equipment).
• Physical Dexterity:Bending crouching kneeling stooping and reaching to assist students.
• Stationary Tasks:Remaining in a stationary position (sitting/standing) for long periods.

Reporting Relationships

• Position Reports to:The School Building Principal

Terms of Employment

Position Type:On-Site
Employment Status:Full Time

• School Schedule:Monday - Friday
• FLSA Classification: Non Exempt
• Benefits Eligibility: Benefits eligible
• Compensation:Salary and benefits are governed by theAFSCME ClericalUnion collective bargaining agreement. Compensation is based oneducation and years of experience.

Pre-Employment Requirements

MA Criminal Offender Record Information (CORI) Clearance

Fingerprints

The Somerville Public School does not discriminate in its programs facilities or employment of educational opportunities on the basis of race color age religion disability pregnancy home status marital/civil union status sex/gender gender identity sexual orientation citizenship status place of birth national origin ancestry cultural identity genetics or military status and does not tolerate any form of retaliation or bias-based intimidation threat or harassment that demeans individuals group or interferes with their ability to learn or work.

Required Experience:

Junior IC