Procurement Specialist

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Procurement Specialist Regional Revolving Funds

Join PAHO and support efficient transparent and strategic procurement for essential health supplies

The Pan American Health Organization (PAHO) Regional Office for the Americas of the World Health Organization (WHO) is seeking a motivated analytical and resultsdriven Procurement Specialist Regional Revolving Funds to support the procurement of medicines diagnostics medical equipment and other essential healthrelated commodities for PAHO and its Member States.

Under the general supervision of the Director Procurement and Supply Management (PRO) and the direct supervision of the Procurement Advisor Strategic Fund (PRO/SF) the selected candidate will:

Provide technical support for the procurement of a variety of commodities including medicines diagnostics and medical equipment ensuring compliance with procurement guidelines and best value for money.
Solicit analyze and evaluate bids and offers negotiating prices delivery terms and contractual conditions with domestic and international suppliers.
Establish and monitor Long Term Agreements (LTAs) and manage complex bidding and procurement processes.
Prepare purchase orders contracts amendments and procurement justification reports including submissions to the Contract Review Committee (CRC).
Monitor supplier performance and market developments maintaining uptodate procurement files and market intelligence.
Provide technical advice to requisitioners on specifications substitutes and procurement strategies.
Participate in procurement process improvements special procurement programs and represent PRO in internal and external meetings.

For a complete list of functions please see the post description.

What is required for this position

Education

A bachelors degree in business administration procurement and supplies management industrial engineering international development or any other field related to the functions of the post from a recognized university.

Experience

Five years of combined national and international progressively more responsible experience in procurement or supply of goods in either the private or public sector.

Languages

Fluency in English or Spanish with working knowledge of the other language.

IT Skills

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word Excel PowerPoint SharePoint and Outlook. Working knowledge of automated systems and microcomputers particularly with regard to procurement suite logistics and/or administrative operations. Other IT skills and knowledge of other software programs such as Visio and Project would be an asset.

Competencies and Skills

For a complete list of competencies and skills please refer to the post description.

The skills required are:
Thorough knowledge of procurement policies practices procedures and standard contracting terms and conditions.
Strong analytical skills to review specifications bids and contractual arrangements.
Excellent negotiation skills with domestic and international suppliers.
Ability to conduct market research and source medicines diagnostics and other healthrelated commodities.
Strong organizational skills to manage multiple procurement actions in a complex environment.
Ability to build and maintain effective working relationships with internal and external stakeholders.
Strong oral and written communication skills including preparation of reports and technical documentation.

Duration of Contract

Post of limited duration. First year probationary period.

DISCLAIMER

• This vacancy notice may be used to fill other similar positions at the same grade and level.

• All applicants are required to complete an on-line profile to be considered for this post.

• Candidates will be contacted only if they are under serious consideration.

• In the event that your candidature is retained for an interview you will be required to provide in advance a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

- World Higher Education Database (WHED) list updated by the International Association of Universities(IAU)/United Nations Educational Scientific and Cultural Organization (UNESCO).

The list can be assessed through the link: Council for Higher Education Accreditation

- College Navigator found on the website of the National Centre for Educational Statistics to support the validation process.

• Any appointment/extension of appointment is subject to PAHO Staff Regulations Staff Rules and e-Manual.

PAHO/WHO is committed to:

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so email us at:

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment sexual harassment discrimination and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

• Providing a smoke-free environment.

• Protecting the people in the communities we we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.