Administrative Coordinator

Rindge, NH - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Summary
Franklin Pierce University seeks a highly organized detail-oriented and collaborative Administrative Coordinator to support the ReGen Valley Tech Hub Clinical Readiness initiative. Reporting directly to the Executive Director this position plays a critical role in ensuring the efficient day-to-day operations coordination and administrative infrastructure of a complex multi-partner grant-funded initiative.

The Administrative Coordinator serves as a central point of organization and communication for the ReGen team supporting both internal operations and external stakeholder engagement. This role requires a professional who is exceptionally well-organized proactive and responsive with the ability to manage multiple priorities while maintaining a high level of accuracy discretion and professionalism.

Responsibilities span administrative coordination meeting and event management grant tracking and reporting support documentation management and internal communications. The Administrative Coordinator also supports compliance with grant requirements by ensuring timely accurate and well-documented reporting and record-keeping processes.

This position is well-suited for an early- to mid-career professional with demonstrated organizational ability strong communication skills and an interest in healthcare innovation workforce development or academic program design. The right individual who may prefer to work part time will be considered.
Key Responsibilities

Administrative Coordination

Provide high-level administrative support to the Executive Director in order to ensure efficient coordination of day-to-day activities of the Clinical Readiness initiative
Manage internal communications across team members with professionalism responsiveness and attention to detail
Coordinate meetings across a diverse group of stakeholders including scheduling agenda development material distribution and follow-up communications
Prepare record and distribute meeting minutes and action items in a timely and organized manner
Maintain organized systems for record-keeping document management version control and archiving of grant-related materials
Support calendar coordination for key team members and ensure alignment across meetings milestones and deliverables
Support the organization and presentation of data for internal updates leadership briefings and external reporting

Financial Tracking and Grant Reporting

Support the stewardship of grant-related administrative processes including tracking expenses documentation and reporting inputs
Work closely with the Operations Manager to maintain up-to-date tracking systems and ensure alignment with grant requirements and timelines
Assist in the preparation and compilation of materials for required grant reports including semi-annual and ad hoc reporting
Ensure that documentation supporting grant activities is complete accurate and audit-ready

Team Contribution & Initiative

Participate actively in team planning brainstorming and strategy sessions contributing ideas creative input and a troubleshooting challenges
Support onboarding orientation and integration of new team members and collaborators into project processes and systems
Contribute to grant reporting documentation performance metric tracking and evaluation of grant activities as directed
Provide responsive and professional support to team members and partners serving as a helpful and reliable point of contact
Contribute to the compilation of materials that demonstrate program impact and progress
Take on emerging responsibilities and special projects as the initiative evolves and the teams needs grow

Qualifications

Associate Degree or Bachelors degree in Business Public Health Health Sciences Communications Education or a closely related field
Minimum of two (2) years of professional experience in administrative or operational support role project coordination communications or a related role
Strong written communication skills with experience editing and distributing professional documents presentations and executive-level summaries
Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
Excellent organizational skills attention to detail and ability to manage multiple concurrent priorities
Proactive self-starter with strong interpersonal skills and the ability to work effectively with diverse stakeholders
If remote experience working remotely in an Executive Assistant/Administrative Coordinator role

Preferred

Proficiency in financial tracking software.
Experience supporting senior leadership in a fast-paced academic healthcare nonprofit or innovation-focused environment.
Experience with project management platforms (e.g. Smartsheet Asana ) or data visualization tools (e.g. Tableau Power BI Canva)
Experience preparing materials for grant reporting advisory board presentations or multi-stakeholder audiences.
Comfort operating in an ambiguous evolving initiative where structure and process are being built in real time.

About Franklin Pierce University

Franklin Pierce University is a private student-centered university with its main campus in Rindge New Hampshire and academic centers in Manchester and Lebanon NH as well as programs in Austin TX and Goodyear AZ. Since its founding in 1962 FPU has been a catalyst for academic success and personal growth offering a broad range of undergraduate graduate and professional programs rooted in a strong liberal education foundation. FPUs participation in the Re-Gen Valley Tech Hub reflects the Universitys commitment to innovation regional impact and ensuring that New Hampshires current and future healthcare professionals are prepared to lead in an era of rapid clinical and scientific transformation.

Franklin Pierce University is an Equal Opportunity Employer committed to a diverse and inclusive academic community.

Required Experience:

Manager

Position SummaryFranklin Pierce University seeks a highly organized detail-oriented and collaborative Administrative Coordinator to support the ReGen Valley Tech Hub Clinical Readiness initiative. Reporting directly to the Executive Director this position plays a critical role in ensuring the effici...