Marketing Assistant

Title: Marketing Assistant

Join Us in Empowering Purposeful Living

WORKING HOURS:

General working hours may include occasional nights weekends holidays and the

ability to be on-site during inclement weather events or scheduled marketing events.

At the heart of everything we do is a powerful mission: Empowering individuals with choices in purposeful living. We envision a vibrant community where faith wellness and connection thrive together.

Guided by our core values Faith Servant Leadership Stewardship Integrity Innovation and Joy we are committed to creating an environment where both our team and those we serve can flourish. If youre passionate about making a meaningful impact and being part of something bigger we invite you to explore a career with us.

Duties:

• Supports the Mission Vision and Values of LifeSpire
• Performs administrative and related work: prepares letters reports records andutilizes strong organizational skills to support the Department
• Greets and screens visitors and provides accurate information when MarketingCounselors are unavailable; answers telephones takes messages and responds toinquiries in accordance with general instructions while maintaining confidentiality
• Maintains department calendar and schedules appointments tours meetings andtransition timelines
• Screens incoming correspondence and routes calls and mail appropriately
• Orders and maintains office supplies and marketing materials
• Compiles sales information and prepares weekly sales and inventory reports
• Maintains computer database of prospective residents including waiting listsinventory list master log of future residences and timely database entry andupdates within the lead management system
• Coordinates and maintains Lead Distribution systems as directed
• Assists the department in implementing special events and cultivation meetings
• Manages mail processes including invitations brochures and generalcorrespondence
• Responsible for making and balancing deposits and managing financialdocumentation and reporting
• Inputs data and inquiries into lead management system on a timely and accuratebasis
• Assists Marketing Counselors with maintaining files on all new residents (salescancellations transfers etc.)
• Responsible for facilitating completion and tracking of move-in documentation
• Coordinates move-ins with residents families and internal departments to ensureresidence readiness
• Coordinates renovation selections scheduling and communication withappropriate departments to ensure timeliness and accuracy
• Serves as Move-Out Coordinator for residents transitioning from and within thecommunity
• Tracks notice dates move-out dates cancellations and inventory availability
• Coordinates with accounting regarding final statements deposits and refunds
• Works alongside other departments to initiate timely unit turnover and readiness
• Updates inventory tracking reports and communicates availability to theMarketing team
• Maintains professionalism and accuracy in all written and verbal correspondence
• May assist with community presentations or small group events requiringprofessional public speaking

Minimum Requirements:

• 24 years of experience in marketing support operations coordination executive administration or senior living preferred
• Exceptional written and verbal communication skills with ability to speak professionally to small groups
• Strong ability to organize prioritize and manage multiple deadlines
• Demonstrated accuracy in documentation and reporting
• Strong customer service orientation and professional presence
• Proficiency in CRM/lead management systems and Microsoft Office
• Ability to safely operate a motor vehicle if required

Benefits for Full-Time Team Members:

• Medical Vision Dental
• PTO
• Employer Retirement Contribution 4.5%
• HSA Match
• Tuition Reimbursement
• Supportive Environment and Leadership
• Amazing residents and collaborative teams!
• Access to early earned wages

If you are looking to make a difference wed love to talk to you!

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.