Deputy Facility Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Overall deliverable

Act as the single point of contact for the delivery of building and facilities management services to the client

Develop and maintain a detailed understanding of the clients business and the implications for JLLs service delivery.

Manage the delivery of the building and facilities management services to the clients facilities under JLLs management.

Liaise regularly with the client on building and facilities management issues.

Implement regional JLL initiatives such as JLL Client Quality Assurance Ops AIDE Audit training programmes and other initiatives as appropriate.

Drive client specific initiatives such as agreed savings energy management benchmarking green building and sustainability etc.

Manage the team to ensure the maintenance and upkeep of the facilities.

Assist the client with the development of the property budgets and forecasts in accordance with the financial timetable.

Establish consistency in the monthly quarterly Half yearly and yearly reporting

Prepare adjust review and report against agreed SLA and KPIs.

Be responsible for the management of the team e.g. recruitment performance assessment team building team leading etc.

Prepare and implement a Succession Plan for the account.

Drive the development and use of asset management system or applicable CIMS where available.

Relationship management and liaison with Client business managers Building Management and local statutory authorities

Building and Facilities Management

Through vendor management and under the direction of the Local Manager oversee supervise and manage the following services:

Help Desk and Customer request management;

Building and Facilities data collection and reporting;

Manage and perform managerial role for soft service scope

Manage housekeeping and janitorial deliverable

Maintain external and façade cleanliness and representation

Manage integrated pest management

Improve and maintain Landscaping plantations green field

Maintenance technical engineering

Preventive maintenance program of Client owned equipment;

Reactive maintenance tasks of Client owned equipment;

Ensure that statutory compliance is adhered to and that relevant certificates and periodic inspections are conducted;

Monitor the quality assurance of all maintenance tasks;

Manage any relevant Data center DRC and other critical point in the scope of deliverable

Attend to emergency trouble shooting and repairs including preparation of Incident Reports;

Vendor management improvement and SLA review;

HSE management ensuring zero goals to each aspect

Incident management and reporting;

Coordinate with relevant security department

Manage community and environmental issues

Seat Management/Seat Allocation;

Minor move management and minor works support;

Fixed Assets Management for facilities related assets where applicable;

Create budgets OPEX and CAPEX present and justify

Manage overall financial status of contractual between JLL and client ie billings accrual ect.

Engineering Management

Through vendor management and under the direction of Local Manager oversee supervise and manage the following services:

Preventive maintenance program of Client owned equipment;

Reactive maintenance tasks of Client owned equipment;

Ensure that statutory compliance is adhered to and that relevant certificates and periodic inspections are conducted;

Monitor the quality assurance of all maintenance tasks;

Attend to emergency trouble shooting and repairs including preparation of Incident Reports;

Input change requests for maintenance for approval;

Assist in the energy utilization study;

Utilities management

Produce monthly reports regarding energy consumption downtime consumables usage etc.;

Ensure all Landlord owned plant and equipment is operating correctly and to maximum efficiency;

Ensure Landlord maintenance and statutory obligations have been met.

Finance and Admin works

Ensure all payments related to contract between JLL and client are being processed according to business manner

Ensure no delay in billing to client and resolve any possible hindrance on timely manner

Liaise with relevant teams and parties to manage the finance and admin related processes

Manage documentation of finance process in business manner

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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