OSP Support Specialist Sponsored Agreements

Job Description

The Office of Sponsored Programs (OSP) is a division of the Office of the Vice President for Research and Innovation at Virginia Tech. OSP provides a comprehensive array of administrative support services to the university to help faculty and staff obtain and manage grants and contracts from external sponsors who provide the funding for the universitys research projects. OSP functions as a steward of Virginia Techs research portfolio and is responsible for ensuring that all research proposals and projects comply with federal and state laws and regulations the sponsors policies and terms and conditions and university policies and procedures.

Specifically this wage position will serve as part of the Grant/Contract Management Team which is responsible for the programmatic non-financial management of awarded sponsored research projects encompassing project management contract modifications and closeouts.

The position will be assigned tasks involving
-Monitoring/managing email inboxes
-Logging incoming invoices on the tracking spreadsheet
-Reviewing/organizing monthly reports and sending out email notifications to departments
-Assisting with project closeout; final reporting financial reconciliation and termination of project accounts in the financial system
-Preparation of accounting journal entries
-Completing calculations of indirect/overhead
-Other assignments as needed

The position will use tools such as Virginia Techs Banner Finance system My Journal system Hokiemart and several in-house systems as well as Microsoft Office Suite (Excel Outlook and Word) and Adobe to perform daily tasks.

Required Qualifications

- Demonstrated experience and/or coursework in accounting auditing business management or bookkeeping.
- Demonstrated experience using office software suites such as spreadsheets calendaring/email and word processing.
- Strong work ethic attention to detail good communication skills and ability to work both individually and as a team member.

Preferred Qualifications

- Demonstrated experience with federal and non-federal grants and/or contract regulations.
- Project management and/or billing and reporting experience.
- Knowledge of accounting practices and procedures.
- Associates degree or equivalent relevant work experience may be considered in lieu of a degree.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

starting at $21.60 per hour based on experience

Hours per week

up to 29 hours/week can vary based on schedule

Review Date

April 30 2026

Additional Information

We are unable to sponsor work visas for this position.

Position is hybrid with a weekly on-campus presence and will require the completion of a telework agreement in accordance with Policy 4325 Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an on-site training period.

This is a part-time position and is not eligible for benefits.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.