Administrative Assistant
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Job Location:
Lauderdale, MN - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Administrative Assistant
Client: Aerospace Industry
Location: Lauderdale FL 33309
Duration: 11 Months
Shift: Monday Friday 8:00 AM 5:00 PM
Job Summary
Handles front office operations and accounts payable support ensuring smooth administrative workflows accurate invoice processing and effective vendor coordination.
Key Responsibilities
- Manage reception activities including calls and visitor handling
- Process invoices and prepare payment-related documentation
- Coordinate with shipping and internal teams to verify receipts
- Investigate and resolve invoice discrepancies
- Maintain accurate financial records and organized documentation
- Respond to vendor inquiries regarding payments
Core Duties
- Receive code and input invoices into the system
- Apply discounts and ensure accurate payment processing
- Print checks and manage weekly payment distribution
- Maintain check registers and reconcile payment data
- File and track paid invoices for audit and compliance
- Resolve issues such as duplicate payments incorrect charges and credits
- Maintain tickler files for pending purchasing/payment issues
Required Qualifications
- High School Diploma or equivalent
- 3 months to 1 year of experience (accounts payable required)
- Basic understanding of accounting principles
- Proficiency in MS Office and general office systems
- Strong communication skills
- High attention to detail and process adherence
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