Admin
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
About the role
The Admin Executive will be responsible for providing operational administrative visitor
The Admin Executive will be responsible for providing operational administrative visitor
support and coordination support across project teams. The role ensures smooth day-to-
day project execution activities external visitors support.
day project execution activities external visitors support.
Key responsibilities
About the role
The Admin Executive will be responsible for providing operational administrative visitor
The Admin Executive will be responsible for providing operational administrative visitor
support and coordination support across project teams. The role ensures smooth day-to-
day project execution activities external visitors support.
day project execution activities external visitors support.
Key responsibilities
A. Project organization support & Facility Management Support
Assist in managing office space planning seating allocation and workspace
optimization.
Coordinate with vendors for facility maintenance housekeeping cafeteria
transport security and other services.
Support facility inspection routines AMC schedules and issue resolution.
Maintain asset registers inventory logs and facility-related documentation.
Assist with new office setups relocations and refurbishment activities.
B. EHS (Environment Health & Safety) Responsibilities
Support implementation of EHS guidelines safety procedures and compliance
requirements.
Assist with workplace safety inspections fire drills and emergency preparedness
activities.
Help maintain safety checklists logs and incident records.
Ensure PPE availability and EHS onboarding for new employees.
C. Compliance & Documentation
A. Project organization support & Facility Management Support
Assist in managing office space planning seating allocation and workspace
optimization.
Coordinate with vendors for facility maintenance housekeeping cafeteria
transport security and other services.
Support facility inspection routines AMC schedules and issue resolution.
Maintain asset registers inventory logs and facility-related documentation.
Assist with new office setups relocations and refurbishment activities.
B. EHS (Environment Health & Safety) Responsibilities
Support implementation of EHS guidelines safety procedures and compliance
requirements.
Assist with workplace safety inspections fire drills and emergency preparedness
activities.
Help maintain safety checklists logs and incident records.
Ensure PPE availability and EHS onboarding for new employees.
C. Compliance & Documentation
Maintain up-to-date licenses statutory documents insurance and compliance
registers.
Assist in tracking contract expiries renewals and vendor compliance documents.
Ensure proper record-keeping for audits including real estate agreements and
safety certifications.
Support internal and external audit requirements through timely documentation
and data submission.
D. Event & Engagement Management
Support planning and execution of internal events such as townhalls leadership
visits and engagement activities.
Manage event logistics vendor coordination venue setup and communication.
Handle hospitality arrangements guest coordination and administrative support
during events.
E. General Administrative Functions
Manage office supplies stationery courier services and procurement tasks.
Assist in budgeting and expense tracking for admin projects.
Coordinate travel and hotel arrangements as needed.
Provide general administrative support to leadership and teams.
registers.
Assist in tracking contract expiries renewals and vendor compliance documents.
Ensure proper record-keeping for audits including real estate agreements and
safety certifications.
Support internal and external audit requirements through timely documentation
and data submission.
D. Event & Engagement Management
Support planning and execution of internal events such as townhalls leadership
visits and engagement activities.
Manage event logistics vendor coordination venue setup and communication.
Handle hospitality arrangements guest coordination and administrative support
during events.
E. General Administrative Functions
Manage office supplies stationery courier services and procurement tasks.
Assist in budgeting and expense tracking for admin projects.
Coordinate travel and hotel arrangements as needed.
Provide general administrative support to leadership and teams.
Qualifications and skills
Essential
Bachelors degree in any discipline (Business Administration preferred).
2 5 years of experience in Admin Facility Management Real Estate Support EHS
Coordination or similar roles.
Experience in events vendor management or compliance documentation is an
advantage.
Strong organizational and multitasking skills.
Knowledge of facility operations and administrative processes.
Basic understanding of EHS standards and compliance requirements.
Proficiency in MS Office applications.
Vendor management and coordination skills.
Excellent communication and interpersonal abilities.
Essential
Bachelors degree in any discipline (Business Administration preferred).
2 5 years of experience in Admin Facility Management Real Estate Support EHS
Coordination or similar roles.
Experience in events vendor management or compliance documentation is an
advantage.
Strong organizational and multitasking skills.
Knowledge of facility operations and administrative processes.
Basic understanding of EHS standards and compliance requirements.
Proficiency in MS Office applications.
Vendor management and coordination skills.
Excellent communication and interpersonal abilities.
Preferred
Professional reliable and proactive.
Customer-service oriented.
Ability to work in a fast-paced environment.
High ethical standards and integrity.
Team-player with a collaborative mindset.
Professional reliable and proactive.
Customer-service oriented.
Ability to work in a fast-paced environment.
High ethical standards and integrity.
Team-player with a collaborative mindset.
