Executive Assistant & Event Coordinator

South Dakota Farm Bureaus Administrative Assistant & Event Coordinator is not a traditional administrative role it is high trust position supporting CEO leadership board governance fellow team members and coordinating the organizations most important moments.

This role offers a unique opportunity to work at the intersection of leadership and member engagement becoming part of a collaborative mission-driven team working on behalf of farmers ranchers and rural communities across the state.

Executive Support

• Serve as a trusted liaison to the CEO providing important information and helping manage priorities schedules and communication with a high degree of discretion and sound judgement.

• Anticipate needs and ensure the CEO is well-prepared for meetings and events.

• Handle confidential information with absolute professionalism and integrity.

• Serve as a key point of continuity for the CEO maintaining awareness of internal and external developments and elevating timely communication updates and follow-up in their absence.

Board Engagement & Governance

• Coordinate logistics for board and committee meetings.

• Manage electronic board meeting platform; prepare and distribute board materials agendas and follow-up documentation.

• Attend board meetings and accurately capture official board minutes.

• Maintain official governance records and track action items with attention to detail and timeliness.

Event & Meeting Coordination

• Coordinate planning and execution of internal and external meetings events and organizational gatherings.

• Provide on-site coordination at events ensuring all details are covered.

Overall Responsibilities:

• Serve as the professional main contact for the office answer and route calls and respond to internal and external requests for information.

• Create professional business correspondence and presentations.

• Execute mailings packets booklets or other materials for CEO staff board members and meetings.

• Maintenance of databases records files mailing lists meeting agendas and minutes.

• Coordinate and monitor projects moving through organization to support timelines and goals.

• Participate in activities at events booths and trade shows.

• Help organize board and staff activities and provide support at meetings and events.

Qualifications:

• A minimum of two-year post-secondary education in related field; Bachelors degree preferred

• Two-plus years administrative support experience desired

• Event coordination experience preferred

• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)

• Ability to operate a variety of modern office equipment

• Accurate grammar spelling and punctuation

• Demonstrated ability to record official minutes of board meetings and other proceedings

The Ideal Candidate Will Have:

• Strong customer service focus; ability to maintain composure and positive attitude

• Excellent organization and time management skills

• Ability to discreetly handle confidential and politically sensitive matters

• Excellent communication and interpersonal skills on phone and in-person

• Be a team player flexible and willing to jump in to help where needed

• Ability to anticipate needs exercise discretion initiative and mature judgment in making sound decisions

• Self-motivation and able to work both independently and with a team

• Professional presence and skills suitable for executive and board-level interaction

• Experience supporting executives boards or high-level stakeholders strongly preferred

When & Where will you work

This position works in-office Monday through Friday 8 a.m. to 5 p.m. with occasional attendance at meetings and events.

Benefits: Competitive annual salary based on qualifications with an outstanding benefits package including 401(k) health dental and vision.

Salary Range begins at $50K depending on experience and qualifications.

Application Procedures: Send a resume and cover letter to the email below. Please include references and desired salary.

Krystil Smit Chief Executive Officer