Executive Assistant to the Vice President for Finance and Operations Internal Only
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Job Location:
Grand Forks, ND - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
This position is open to internal candidates only. External candidates will not be reviewed or considered.
Salary/Position Classification
- $60000 dependent on experience annual Exempt
- 40 hours per week
- This position will work onsite the Grand Forks ND campus.
Purpose of Position
- Serve as an executive assistant to the VPFO/COO
- Serve as office manager
- Identify opportunities for process improvement and efficiency and facilitate resolution of issues
- Serve as an advisor to the VPFO/COO
- Act as a resource to the VPFOs direct reports
- Provide organizational support and administrative direction to the office and division with a focus on continuous improvement and increased efficiency
- Conduct research for identified issues (division or campuswide)
- Complete special projects requiring effective coordination and organization of time and resources
- Facilitate communication between the office division units and the campus community as necessary
- Work closely with other senior administrators faculty staff students and external constituencies in a professional and efficient manner through oral written or electronic communication
Duties & Responsibilities
- Provide support to the vice president for finance and operations/chief operating officer (VPFO/COO) with the primary goal of implementing the strategic goals of the VPFO and the Division of Finance & Operations (F&O).
- Manage a highvolume VP calendar prioritizing inquiries and requests troubleshooting conflicts and making judgments and recommendations to ensure smooth daytoday operations.
- Advise and anticipate the needs of the VPFO/COO by providing files and prereads taking notes/minutes and providing action items from meetings.
- Understand and interpret SBHE NDUS and UND policies and procedures to ensure compliance and guide decisions while keeping the VPFO/COO abreast of current events and situations requiring attention.
- Facilitate administrative workflow to ensure timely flow of information including obtaining signatures reviewing information creating drop files and research and data collection for reports and projects.
- Compose and edit correspondence reports and other documents while communicating and obtaining confidential information with considerable discretion and judgment.
- Serve as a resource for the vice presidents direct reports; work closely with senior administrators faculty staff students external constituencies and provide professional service to the University community and public.
- Lead special projects conduct research collect historical/current/projected data and focus on continuous quality improvement increased efficiency and optimal use of campus resources.
- Make budgetary recommendations; review office procedures; implement improvements; oversee data collection and reporting to meet compliance and legal requirements.
- Prepare and submit SBHE and Budget Finance Committee agenda items; coordinate capital project and financial submissions; independently resolve issues on behalf of senior leadership.
- Manage office operations including Shared Service Center coordination travel planning office equipment records retention website content organizational memberships DocuSign and TEAMS access and continuity of operations planning.
- Conduct interviews write position descriptions hire and train staff; serve as Twamley BSSR Emergency Management Committee member Space Coordinator and perform other duties as assigned.
Required Competencies
- Broad knowledge of technology (computers phones Internet etc.) and MS Office products
- Excellent business writing skills (preferred experience in writing correspondence)
- Good organizational and analytical skill set
- Problem-solving and process improvement experience
- Personable with well-developed interpersonal verbal and written communication skills
- Independent and self-motivated yet able to work collaboratively was necessary
- Detail oriented
- Customer service focus
- Deadline driven with the ability to be flexible and able to multitask
- Committed to job flexibility and continuous learning
- Proven problem-solving skills
- Able to work independently and as part of a team
- Self-motivated goal orientated
- Ability to thrive in a challenging and collaborative work environment
- Demonstrated excellent verbal written and interpersonal skills including knowledge of grammar
- Demonstrated ability to handle competing priorities and short deadlines
- Exceptional organizational skills and able to work in a detail-oriented atmosphere
- Strong project management skills with a demonstrated ability to handle competing priorities and short deadlines
- Research and information gathering skills
Minimum Requirements
- Bachelors degree or equivalent education and/or experience
- Six years progressively responsible directly related work experience
- Experience with writing content development and editing correspondence and document
- Proven computer software experience (MS Office: Word Excel etc.)
- Demonstrated customer service experience
- Successful completion of a Criminal History Background Check
In compliance with federal law all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.
Preferred Qualifications
- Experience serving as an Executive Assistant
- Experience with continuous improvement initiatives project management and organizational development
- Proofreading experience
- Strong understanding of ND State Board of Higher Education Policy
Required Experience:
IC
About Company
The University of North Dakota (UND) is the oldest and largest college in North Dakota, offering 225+ accredited on-campus and online degrees.
