Project Coordinator

Job Summary:

The Project Coordinator plays a critical role in supporting the growth of the sales team by ensuring the successful execution of projects and maintaining efficient internal processes. This position is responsible for coordinating all aspects of project delivery including collaboration with vendors and customers financial oversight and ongoing customer support. Managing the full project lifecyclefrom order processing through closeoutthe Project Coordinator ensures timelines communication and documentation are consistently maintained to drive operational efficiency and deliver a high-quality customer experience.

Duties and Responsibilities:

• Support Sales Engineers with project execution including order processing and coordination with vendors and customers
• Manage multiple projects simultaneously tracking equipment deliveries and key milestones to ensure timely completion
• Process customer purchase orders and generate corresponding vendor orders with accuracy and efficiency
• Maintain accurate organized and up-to-date project documentation in SharePoint and internal systems
• Monitor project progress and financial performance proactively adjusting to ensure delivery on time and within budget while maintaining high customer satisfaction
• Coordinate service and technical support during project start-up and throughout the warranty period
• Build and maintain strong relationships with vendors and customers providing ongoing support as needed
• Prioritize workload effectively balancing multiple deadlines without compromising quality
• Collaborate with cross-functional team members while adhering to established processes and workflows to ensure consistency and operational efficiency

Required Qualification:

• U.S. Citizenship or Permanent Resident (Green Card holder)
• Associate degree relevant experience or
• High school diploma 25 years of industry experience (HVAC or construction companies)
  

• Strong organizational and multitasking skills
• Attention to detail (orders tracking documentation)

• Experience in project administration project accounting scheduling and scope management
• Proficiency in tools such as MS Excel SharePoint and Trello or similar.

• Clear communication with vendors customers and internal teams

Benefits at Critical Systems LLC:

• Medical Dental and Vision Insurance
• 401(k) with matching and profit sharing
• Generous Paid Time Off (PTO)
• Competitive salary with performance-based incentives
• Opportunities for professional development and continuous learning
• Collaborative growth-oriented team culture
• Employee Assistance Program

Critical Systems LLC is an Equal Opportunity Employer

Required Experience:

Manager