Administrative Assistant

DSV - Global transport and logistics
In 1976 ten independent hauliers joined forces and founded DSV in Denmark. Since then DSV has evolved to become the worlds 3rdlargest supplier of global solutions within transport and logistics. Today we add value to our customers entire supply chain by transporting storing packaging re-packaging processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines outlets stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at

Location: Indianapolis IN

Division: Contract Logistics
Job Posting Title: Administrative Assistant
Time Type: Hourly

POSITION SUMMARY
The Ops Admin Specialist provides clerical and administrative support to the Human Resources Training Quality Safety Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas including customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides support for the recruiting process (e.g. scheduling interviews sending background checks attending job fairs/recruitment events as needed drug tests and contacting selected candidates)
Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
Coordinates the new hire orientation process (e.g. scheduling the orientation preparing orientation paperwork and creating the employee file) including I9 completion/compliance. Maintains personnel files for all employees
Provides support on auditing reviewing and processing the paperwork and forms
Generates compiles and distributes reports
Participate in special project and initiatives to include engagement job fairs and HR Assessments
Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
Must maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions:
Provides clerical support to various management and operational functions including but not limited to photocopying filing faxing emailing and answering telephone
Reviews research and/or enters data in various systems to support respective functional area
Compile data and provides various regular and adhoc reports to management for review and determination
Serves as frontline customer service to receive solve and/or escalate inquiries and issues
Assists management with monthly audit activity by retrieving data and/or files for review
Work to streamline processes
Work improvement projects
Review current SOPs Revise and maintain processes
Audit processes

OTHER DUTIES (Site Specific)
Performs other duties as assigned.
Work overtime as dictated by business whether mandatory or voluntary

SUPERVISORY RESPONSIBILITIES
None

MINIMUM REQUIRED QUALIFICATIONS
Clerical 2 years

Education and/or Experience
Must have a high school diploma or general education degree (GED)
Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate

SKILLS KNOWLEDGE AND ABILITIES

Computer Skills
Proficiency in Microsoft Office
Experience with HRIS systems

Language Skills
English (reading writing verbal)

Mathematical Skills
Good mathematical skills

Other
Must have excellent organizational and decision-making skills.
High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems
Attention to detail and ability to establishing priorities and meet deadlines.
Good to excellent spelling grammar and written communication skills.
Ability to maintain a high level of confidentiality.
Demonstrated leadership skills and strong business and professional acumen.
Results-oriented.
Must have a high sense of urgency and customer service focus.
Working knowledge of applicable law and regulations related to Human Resources function.
Ability to analyze HR processes and make practical recommendations to clients.
Must posses an understanding of the business and quickly learn the organizations strategy.
Must be able to deal with ambiguity and cope with change.
Must be flexible with shifting priorities.

PREFERRED QUALIFICATIONS

Computer Skills
Success Factors
WMS Cargowrite

Language Skills
Bilingual-Spanish preferred

Certificates Licenses Registrations or Professional Designations
Recognized HR Professional Certification preferred

PHYSICAL DEMANDS

Occasionally
Handling/Fingering Sitting

Frequently
Bending

Constantly
Walking and Standing
Ability to Lift/Carry and Push/Pull
21-50 pounds
oReach above shoulder reach outward squat or kneel.

WORK ENVIRONMENT
While performing the duties of this job the employee rarely is exposed to fumes or airborne particles toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

Reasonable Accommodations Statement
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

For this position the expected base pay range is $ $ . Actual compensation will be determined based on job-related factors such as relevant experience skills education certifications and geographic location in accordance with applicable laws and company policy.

Information regarding DSVs benefits offerings including eligibility coverage options and plan details is available through theDSV Benefits Showcase. Benefits programs and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race creed color national origin age sex religion ancestry disability veteran status marital status gender identity sexual orientation national origin or any other characteristic protected by applicable federal state or local law. If you require special assistance or accommodation while seeking employment with DSV please contact Human Resources at . If you are interested in learning the status of your application please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics we have been on an extraordinary journey of growth. Lets grow together as we continue to innovate digitalise and build on our achievements.

With close to 150000 colleagues in over 90 countries we work every day to offer solid services and meet our customers needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent fresh perspectives and ambitious individuals like you.

At DSV performance is in our DNA. We dont just work we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players accountability and action. We value inclusivity embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact be trusted by customers and grow your career in a forward-thinking company this is the place to be.

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