Administrative Assistant

We are a full service fire sprinkler contractor that offers layout design fabrication and installation for nearly every type of wet and dry sprinkler system as well as a full range of specialty systems. Additionally we also design and install fire pumps standpipes and fire water storage tanks and perform various types of fire-related inspections.

Dalmatian Fire is seeking an Administrative Assistant in the Indianapolis IN this position you will be responsible for a wide range of customer service and administrative duties with the Fire Protection Operations and Shared Services teams.

#dalfire #LI-TS #-Onsite

• Assist Operations and Shared Services personnel as needed
• Answer telephone screen and direct calls
• Provide information to callers or take and relay messages as needed
• Use Job Track program
• Use AS400/Trueline program
• Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements
• Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements work orders and inspection reports
• Work with Superintendents and Field Foreman with equipment placement and usage
• Assist with reviewing and approving invoices.
• Other duties as needed.

• Minimum 1 year of administrative experience
• Dispatching or scheduling experience with Technicians Project Managers Foreman etc preferred
• Requires proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy
• Good understanding of Excel Spreadsheets and Creating of Tables.
• Experience with AS400 / Trueline accounting system a plus
• Must be able to retain training in an organized fashion to be successful
• Proven experience in multi-tasking and doing several difficult tasks at once incoming calls scheduling internal personnel emails tracking down information etc
• Must possess strong organizational skills
• Must be organized self-motivated and a strong work ethic
• Professionalism in email and over the phone
• Must be able to maintain a confidential work ethic
• Work hours minimum of 7:00AM 4:00PM (Monday Friday)
• Regular and reliable attendance including the ability to work extended hours and weekends as required

Please review our Affirmative Action Policy.