Executive Assistant (CEO's office)

About us

Launched in 2017 WeWork India is one of Indias leading premium flexible workspace operators - GPTW certified (Nov 2024 Nov 2025 Dec 2025 Dec 2026). WeWork India has been the largest operator by total revenue for the past three fiscal years*. Since its inception WeWork India has expanded across 8 cities in Chennai New Delhi Gurugram Noida Mumbai Bengaluru Pune and Hyderabad with 73 operational centres spanning 8.2 million square feet (as of December 2025). WeWork India has played a significant role in the growth of the flexible workspace sector and contributed to the evolution of its products and services providing customised and curated solutions for various office space needs.

For more information please visit our website

About the role

The Executive Assistant to the CEOs Office will provide comprehensive administrative operational and coordination support to the CEO and family ensuring seamless efficiency across business and personal workflows. They will manage complex calendars travel documentation communication and stakeholder interactions with discretion and precision.

The role demands strong organizational and communication skills proactive follow-throughon tasks and commitments and the ability to collaborate across teams and externalpartners. This position is ideal for someone who thrives in a fast-paced environmentmaintains high confidentiality and delivers consistently high-quality execution.

Roles and responsibilities

• Offer timely and accurate administrative support to the CEO and family members.
• Schedule manage and optimize the calendar and coordinate meetings.
• Ensure meetings have agendas pre-reads minutes and supporting documents.
• Maintain MoMs and help in timely follow-ups with respective representatives as per discussions therein.
• Host guests/visitors and program manage meetings as per schedule.
• Document track follow up and ensure completion of tasks or commitments for initiatives projects and deliverables.
• Draft emails communication letters personal correspondence etc.
• Manage confidential documents digital filing reports and keep all relevantinformation up to date in drives
• Research prioritize and follow up on incoming requests issues or concerns
• Collaborate with cross-functional teams program leads and Embassy group stakeholders
• Collaborate with the admin team and travel agencies to plan and execute the CEO and family members travel
• Support with executing monthly weekly and annual events - business events meals with internal and external stakeholders meetings QBR family functions etc.
• Manage business travel accommodation and track all related expenses.
• Maintain paperwork documentation for the CEOs office tasks.
• Maintain personal paperwork and documentation for the CEO and family members.
• Ensuring all travel-related paperwork e.g. passport visa permits are valid and in place for frequent destinations for the CEO and family members.
• Expense tracking budgeting and updation for the CEOs office on tools like Fast Collab Aerchain and SAP.
• Maintaining a tracker of regular fees and payments to be made on behalf of the CEO and family members like - Various Club membership fees - YPO Bay club BLR club KGA etc. Childrens School fee credit cards etc.
• Tracking key business and personal stakeholders key dates and events and maintaining the same on a database with address numbers and birthdays
• Facilitate CEO and family member relationship management by organizing flowers gifts and planning celebrations
• Support with creative deliverables for the CEO Office tasks like spreadsheets invites and presentations.

Experience and qualifications

• Bachelors/Masters degree in Business or related field.
• 6 years of experience supporting C-level executives
• Experience in cross-stakeholder collaboration partnership development and travel management
• Excellent interpersonal skills and ability to collaborate with stakeholders.
• Excellent problem-solving and decision-making.
• Ability to adapt to competing demands and changing priorities.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office Google Suite and travel tools.
• Clear concise and effective written and oral communication skills.
• Proven track record of consistency in achieving targets.
• Degree in hospitality or an associated field
• Prior experience in program guest travel and stakeholder management
• Proven experience as an executive assistant or in a secretarial position

Equal Opportunity Employer

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race religion national or ethnic origin sex sexual orientation gender identity or expression age disability veteran status or other characteristics protected by law.

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote are based on merit competence performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive performance-linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India our commitment to you is that youll be surrounded by career opportunities in a culture that fosters collaboration flexibility and inclusion