Procurement Specialist
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Job Location:
Lawrence, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Amazon Business Program Administration - 20%
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Mon - Fri 8AM - 5PM
Contact Information to Applicants
Ephrom Marks
Position Overview
The Procurement Specialist is an entry-level professional role within the University of Kansas Procurement team. This position supports KUs campus community-including academic departments administrative units researchers and service areas-by providing efficient compliant and customer-focused procurement services.
The Specialist manages KUs Amazon Business catalog program facilitates the collection and review of supplier quotes administers routine supplier contract renewals (with an emphasis on technology-related purchases such as software and Saas subscriptions) and supports campus partners in ensuring that purchasing activities adhere to university policy and sound procurement principles. This role requires excellent attention to detail strong customer service skills and the ability to apply procurement guidelines in a practical and supportive manner.
Due to complex state employment laws the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically we cannot currently offer employment to candidates residing in the following states: California Delaware Idaho and Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
Additional Candidate Instruction
A complete application consists of:
Application review begins Wednesday May 6th. For consideration please apply no later than Tuesday May 5th.
- Manage KUs Amazon Business catalogs including adding and maintaining user accounts.
- Provide guidance training materials and light customer support to campus customers.
- Monitor restricted items and unblock items incorrectly categorized by suppliers as needed.
- Serve as a campus resource for Amazon Business functionality and best practices.
- Assist departments in obtaining requisite supplier quotes to meet quoting requirements.
- Maintain documentation and ensure quotes are complete accurate and compliant.
- Communicate with suppliers regarding quote requests specifications and timelines.
- Manage renewals for routine low-complexity contracts-primarily technology-related agreements (software Saas subscriptions and small tech services).
- Validate renewal terms pricing and compliance with KU policies.
- Coordinate with campus stakeholders and suppliers to finalize renewal documentation.
- Evaluate incoming quotes for accuracy clarity and alignment with procurement requirements.
- Execute quotes through KUs procurement systems ensuring proper documentation and compliance.
- Resolve discrepancies by collaborating with suppliers and campus units.
- Interpret and apply KU Procurement Policy university guidelines and accepted procurement principles.
- Provide clear supportive guidance to faculty and staff on compliance requirements.
- Assist with outreach training materials and communication efforts promoting responsible procurement.
- Facilitate new supplier registrations and assist suppliers with onboarding processes.
- Support Procurement Officers during bid processes by performing administrative tasks such as preparing documents gathering specifications or documenting responses.
- Assist with general Procurement initiatives and other duties as assigned.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Mon - Fri 8AM - 5PM
Contact Information to Applicants
Ephrom Marks
- Bachelors degree OR high school diploma/GED plus four (4)years of professional experience in administrative support customer service purchasing finance or related fields.
- Strong written and verbal communication skills as evidenced by application material and work history.
- Work experience that demonstrated the ability to manage multiple tasks prioritize work and meet deadlines.
- Two (2) years experiencewith Microsoft Office applications (Outlook Word Excel).
- Work experience that required the ability to interpret and follow policies procedures and regulatory requirements as evidenced by application materials.
- Strong attention to detail and accuracy in documentation as evidenced by application materials.
- Experience working in procurement purchasing accounts payable or supply chain management.
- Experience supporting or administering e-commerce platforms (e.g. Amazon Business Jaggaer or similar systems).
- Experience with technology purchasing including software and Saas subscriptions.
- Customer service experience supporting a broad user community.
- Demonstrated analytical and problem-solving skills as evidenced by application materials.
- Experience in higher education government or another public-sector environment.
- Experience building constructive working relationships with suppliers and campus stakeholders as evidenced by application materials.
Position Overview
The Procurement Specialist is an entry-level professional role within the University of Kansas Procurement team. This position supports KUs campus community-including academic departments administrative units researchers and service areas-by providing efficient compliant and customer-focused procurement services.
The Specialist manages KUs Amazon Business catalog program facilitates the collection and review of supplier quotes administers routine supplier contract renewals (with an emphasis on technology-related purchases such as software and Saas subscriptions) and supports campus partners in ensuring that purchasing activities adhere to university policy and sound procurement principles. This role requires excellent attention to detail strong customer service skills and the ability to apply procurement guidelines in a practical and supportive manner.
Due to complex state employment laws the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically we cannot currently offer employment to candidates residing in the following states: California Delaware Idaho and Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
Additional Candidate Instruction
A complete application consists of:
- A cover letter that describes how you meet the required and preferred qualifications
- A Resume or CV
- Contact information for three (3) professional references
Application review begins Wednesday May 6th. For consideration please apply no later than Tuesday May 5th.
Required Experience:
IC
About Company
Thank you for your interest in employment with the University of Kansas. If you need assistance with the application process please contact Human Resources at [email protected] or 785-864-4946.
