Executive Assistant

Job Description

Are You Ready to Make It Happen at Mondelēz International

Join our Mission to Lead the Future of Snacking. Make It Possible.

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office or department. This role supports leaders and team members through a variety of tasks related to organization communication scheduling and project coordination. The ideal candidate is proactive detail-oriented and able to manage multiple priorities while maintaining professionalism and confidentiality.


Key Responsibilities

Administrative Support
Manage calendars schedule meetings and coordinate logistics
Prepare agendas presentations and meeting materials
Draft proofread and edit correspondence reports and documents
Track deadlines and follow up on action items

Communication & Coordination
Serve as a point of contact for internal and external stakeholders
Manage incoming emails and inquiries professionally and efficiently
Coordinate meetings events and travel arrangements
Support cross-functional communication and collaboration

Project & Task Management
Assist with planning and execution of projects and initiatives
Monitor project timelines and provide status updates
Maintain tracking tools for priorities and deliverables
Support process improvements and administrative efficiencies

Office Operations
Order office supplies and manage vendor relationships
Assist with expense reports invoices and budget tracking
Support onboarding logistics for new employees
Help maintain a productive and organized work environment

What extra ingredients you will bring:

Proven experience as an Administrative Assistant Office Assistant or similar role
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to handle sensitive and confidential information
Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) or Google Workspace
Ability to prioritize tasks and adapt to changing needs

Preferred Qualifications
Experience supporting senior leadership
Experience with calendar management across multiple stakeholders
Familiarity with project management tools (Teams Concur Office etc.)
Associate or Bachelors degree preferred


Key Competencies
Professionalism and discretion
Initiative and problem-solving ability
Strong interpersonal skills
Adaptability and flexibility
Customer-service mindset
Ability to work independently and as part of a team

Salary and Benefits:

Business Unit Summary

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here we produce our well-loved household favorites to provide our consumers with the right snack at the right moment made the right way. We have corporate offices sales manufacturing and distribution locations throughout the U.S. to ensure our iconic brandsincluding Oreo and Chips Ahoy! cookies Ritz Wheat Thins and Triscuit crackers and Swedish Fish and Sour Patch Kids confectionery products are close at hand for our consumers across the country.

Mondelēz Global LLC is an Equal Opportunity Employer/Protected Veterans/Persons with Disabilities. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran status sexual orientation gender identity gender expression genetic information or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact for assistance.

For more information about your Federal rights please see; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal

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