Administrative Assistant 2

Church Security Department Purpose: Maintain a peaceful environment in which the mission of the Church can be accomplished.

This intermediate level individual contributor role performs a wide variety of administrative tasks to support the Church Security Department a work group department/area or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. This role requires a high degree of discretion and confidentiality.

• Compiles data/information and prepares correspondence documents and reports (including creating charts and graphs). May also perform research and make recommendations.

• Maintains and updates calendars schedules and coordinates meetings makes travel arrangements.

• Answers routine telephone and email requests.

• Administers programs projects and/or processes specific to the assigned operating unit or leader being supported.

• Reviews and distributes mail.

• Creates and maintains paper and/or electronic filing systems.

• Assists in budget preparation control activities and financial record keeping.

• May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing personnel facilities and/or operations.

• May assist in training lower-level employees.

• Works with highly confidential and sensitive information and maintains confidentiality at all times.

• High school diploma or equivalent plus two years post high school education or training.

• 3 year of administrative assistant experience.

• Ability to work with and maintain confidential Information.

• Working hours are Monday - Friday 8:00 am - 5:00 pm. Hybrid remote work may be considered based on business needs.

• Intermediate office skills including moderate to complex research abilities knowledge of the operation and maintenance of standard office equipment and intermediate experience with standard office software sufficient to create reports charts graphs and tables with minimal supervision in spreadsheets and word processing documents.

• Ability to communicate professionally in writing and verbally.

• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.