Global Events Executive

Freshfields is a global law firm with a long-standing reputation for excellence collaboration and innovation. Our events play a vital role in building relationships showcasing our expertise and bringing our people and clients together in meaningful ways.

We are now looking for a Global Event Executive to join our Events team supporting the delivery of high-quality client and internal events across the firm. This is a hands-on role ideal for someone who enjoys variety takes pride in detail and is curious about how events can create real impact.

About the role

Working closely with the UK Global Event Managers you will support the day-to-day planning and delivery of a wide range of events from corporate hospitality and flagship conferences to internal and hybrid events. You will play an important role in ensuring events are delivered smoothly creatively and in line with the firms growth and client engagement strategy.

This role offers exposure to a broad stakeholder group across Business Development practice areas and external suppliers and is a great opportunity to build expertise in a complex fast-moving professional services environment.

Key responsibilities:

• Corporate hospitality management
  You will take the lead on day-to-day corporate hospitality bookings supporting a growing demand for high-quality experience-led events such as cricket tennis and rugby. You will help ensure these events feel genuinely worthwhile for guests and aligned with evolving expectations around experience and value.

• Event information sharing and stakeholder engagement
  You will maintain the corporate hospitality SharePoint site proactively sharing information on upcoming events new venues supplier insights and creative ideas. The site will be a key tool for promoting best practice sharing feedback from previous events supporting budget planning and highlighting approval processes (including ABC and DMP).

• Venue and supplier research
  Keeping our knowledge current is essential. You will research venues suppliers and emerging trends helping to build a comprehensive and up-to-date resource covering venues hospitality options and event partners. You will also help the team stay informed about new technologies and tools shaping the events industry.

• Tools data and best practice
  You will support the global team by updating and maintaining event tools templates and guidance helping to promote self-service across the business and reducing ad-hoc queries. You will also ensure event data is accurately captured in Salesforce and Eventogy including costs guest lists and feedback recognising how vital this data is for client strategy and decision-making.

• Invitations and branding support
  Working closely with Business Development CRM and design teams you will support invitation processes across events sense-checking branding and language advising on guest list coordination and helping ensure a joined-up approach to who is invited to what.

• Event delivery and onsite support
  You will support the UK Global Event Managers in the lead-up to and on the day of larger events and conferences. This will occasionally involve early starts late finishes or evening work.

• Corporate memberships
  You will lead on advisory support for corporate memberships in London researching opportunities that enhance both client engagement and employee experience.

About you

You will bring a proactive thoughtful approach and enjoy working collaboratively with others. You are comfortable juggling different priorities take pride in high standards and are interested in how events can evolve to deliver meaningful experiences.

Essential experience and skills:

• Demonstrable experience in the events industry ideally within a professional services environment (legal accountancy consultancy or technology).

• Strong emotional intelligence creativity and professional judgement particularly in relationship management venue selection and event risk.

• Excellent organisational and project management skills with the ability to manage multiple deadlines and shifting priorities.

• Strong written and verbal communication skills with a high level of accuracy and attention to detail.

• Confidence working with Microsoft Word PowerPoint and Excel.

• A flexible resilient mindset and enthusiasm for learning and developing as a trusted advisor to the business.

Desirable experience:

• Experience of virtual or hybrid event platforms.

• Familiarity with online delegate registration tools.

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision.