Executive Assistant to COO

We have an exciting opportunity for a highly experienced professional and proactive Executive Assistant to partner closely with our Chief Operating Officer. This is a seniorlevel EA role requiring proven experience supporting Csuite or equivalent executive leaders in a fastpaced complex environment.

As a trusted partner and key conduit for the COO you will operate with sound judgement discretion and influence remaining several steps ahead in planning prioritisation and execution. Success in this role relies on your ability to anticipate needs manage competing priorities and provide seamless executive support at a strategic level.

The role includes periodic travel between our Brisbane and Maroochydore offices as well as travel to attend meetings alongside the COO when required.

Key Responsibilities Include:

• Provide high-level confidential and professional executive support
• Proactively manage complex email and diary arrangements including prioritisation scheduling negotiation of competing demands and coordination of meetings
• Prepare highquality presentations reports correspondence and briefing materials
• Compile agendas briefing packs and background research to support executive decisionmaking
• Manage and coordinate international and domestic travel arrangements
• Act as a trusted first point of contact for internal and external stakeholders managing requests and enquiries with discretion and professionalism
• Attend meetings with the COO when required and support followup actions
• Maintain efficient secure and compliant filing and information management systems
• Draft and distribute companywide communications on behalf of the COO
• Support the drafting and posting of internal and external communications including social media content as required

Qualifications :

This role requires a highly resilient organised and commercially minded professional with a demonstrated ability to operate at pace and with confidence in senior executive environments.

To be successful you will need:

• Minimum 5 years demonstrated experience in providing high level corporate executive support including direct support to senior executive or C-suite leaders
• Proven capability to manage sensitive information with absolute confidentiality and discretion
• Advanced proficiency in Microsoft Office with strong Excel and numeracy skills
• Experience supporting budget tracking cashflow planning and basic financial reporting
• Exceptional written and verbal communication skills with the ability to liaise effectively at all levels
• Strong initiative sound judgement flexibility and a proactive approach to problemsolving
• Demonstrated ability to selfmanage prioritise and operate effectively with limited supervision

Additional Information :

At Minor Hotels we value our people as the heart of our success. Joining Minor means youll enjoy a rewarding package designed to support your professional growth wellbeing and work-life balance:

• Career Growth: Learning and development programs to boost your career.
• Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
• Global Perks: International accommodation discounts across our hotel brands.
• Retail Rewards: Cashback and discounts at 400 top retailers in AU/NZ.
• Experiences: Discounted entertainment and activities.
• Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
• Wellness Boost: EAP and tailored wellness support

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation collaboration and personal growth.

Currently we are only accepting applications from candidates who have working rights within Australia or New Zealand.

Remote Work :

No

Employment Type :

Full-time