Healthcare Administrative Coordinator

Pursue your passion and fulfill your purpose at KidsCare!KidsCare Home Healthis a multi-award-winning organization who was most recently recognized as a2025 U.S. Top Workplace. As an award-winning organization we are looking for dedicated professionals who will embrace the KidsCare core values. At KidsCare we desire to work with individuals who embody the values of the organization which together create ourC.A.R.E. culture.In return we offer afull benefits package to include health dental and vision insurance paid time off 401K and tuition reimbursement.

Essential Duties & Responsibilities

• Assist with monitoring and tracking monthly and quarterly administrative key performance indicators (KPIs)
• Contact doctor offices to verify and confirm receipt of paperwork andfor status update of outstanding orders
• Verify client primary care physician information and routine visit details as needed
• Update and maintain acccurate physicianinformation in KanTime system on an ongoing basis
• Process and upload paperwork received daily into internal systems
• Maintain open communication with therapist & caregiver and other departments of client status and any delays
• Gather all outstanding paperwork for Community Relations team (CR) to deliver and retrieve signatures on orders.
• Comply with all safety policies practices & procedures & report unsafe activity to your supervisor
• Participate in proactive team efforts to achieve departmental & company goals
• Attend team routine meetings as needed.

• Perform other duties as assigned
• Provide leadership to others through example and sharing of knowledge/skills

Education and Work Experience Requirements (Entry Level)

• High school diploma or general education degree (GED); combination of education and 1 year of experience
• 0 - 2 years in an office administrative healthcare or customer-facing role
• Basic working knowledge of Microsoft Office (Word Outlook Excel)

Other Qualifications and Skills

• Ability to read & write in simple correspondence with effective public speaking in small groups may be in more than one language
• Basic math skills (addition subtraction multiplication division) used for routine administrative tasks
• Ability to follow detailed written instructions and ask questions when clarification is needed
• Emerging problem-solving skills with the ability to manage routine variables and processes
• Basic to intermediate computer skills to include Microsoft Office Suite & database activity
• Handle multiple tasks simultaneously
• Strong attention to detail organization and follow-up skills

Physical Demands/Working Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employeeis regularly requiredtostand sit; talk hear and use hands and fingers tooperatea computer and telephone keyboard.
• Ability to sit at a computer for an extended period.
• Light physical activity performing non-strenuous activities of an administrative nature.
• Specific vision abilities required by this job include close vision requirements.
• Moderate noise (i.e. business office with computers phone and printers light traffic).