IN-DCS-Administrative Assistant 3
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Job Location:
Indianapolis, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job ID: 799645
Position: Administrative Assistant 3
Location: 302 West Washington Street Room E306 Indianapolis IN 46204(On-Site)
Client: IN-DCS
Duration: 06 Months
OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures.
DUTIES
- Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
- Office equipment:
- Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
- Managing supplies in general around the office (extra layoffs etc.)
- Office furniture and desk chair orders ordering procurement
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- Office supplies:
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- Ordering managing and keeping organized
- Copier maintenance and toner supply
- Organize semi-annual office clean up
- Assist Finance with asset management review
- Assist staff with administrative questions and internal processes (backup to Alley)
- Coordinate with Alley to configure workspace and meeting logistics
- Meeting Space & Facility Coordination
- Manage two conference room reservation calendars
- Coordinate meeting space reservations
- Ensure rooms are available and prepared for meetings
- Troubleshoot scheduling conflicts
- Staff Onboarding Support
- Support onboarding coordination for new staff members
- Assist with workspace setup and office logistics
- Help new employees navigate office procedures and resources
- Serve as Backup to Executive Assistant
- Calendar coordination support
- Meeting preparation assistance
- Document preparation and administrative tasks
