Global Missions Department Administrative Assistant

Springfield, VT - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

ASSEMBLIES OF GOD THEOLOGICAL SEMINARY

At Evangel University

Global Missions Department Administrative Assistant

Job Description

Department: Assemblies of God Theological Seminary

Division: Global Missions Department and Executive Administrators Office

Report to: GMD Program Chair

Job Classification: Full Time Administrative Staff

Job Summary: This position is dedicated to serve the administrative needs of the AGTS Global Missions Department (GMD).

Mission Statement:As a Pentecostal community of scholarship the mission of AGTS is to form servants who lead equip the church and reach the world for Christ.

Mission statement relation to job description in 1) enhancing Pentecostal community 2) forming servants who lead 3) equipping the church 4) reaching the world for Christ.

Responsibilities:

Leadership

Serve as the Administrative Assistant to the chair of the Global Missions Department performing administrative duties including calendar management email and mail correspondence filing office organization and hospitality. MS 1234
Assist in scheduling committee meetings reserving rooms recording minutes and tracking action items with the IDS Director and the GMD committee.MS 1234
Manage the processing of Directed Research and Doctoral Readings graduate courses.MS 1234
Coordinate the Summer Institutes (Islamic Studies Buddhist Studies Hindu Studies etc.). Coordinate advertising and promotional campaigns with the EU Marketing Department. Assist with the planning of the courses and faculty for these institutes. Assist participants and students with all facets of registration and campus orientation. Track student enrollment for each program. Monitor budgets.MS 1234

Operations Management

Track student enrollment for each module.MS 1234
Email students to remind them to register for their courses. MS 1234
Plan catering for breaks and lunches with Sodexo Services and manage the payment of all Sodexo invoices related to IDS events.MS 1234
Partner closely with the Evangel University Business and Finance Office to develop annual budgets for the IDS MAIS and Summer Institute programs. Manage Central Bank Mastercard transactions oversee budgets purchase supplies and process payments.MS 1234
Assist professors with classroom setup technical issues and in person use of Evangel systems.MS 1234
Assist professors with Canvas course creation and management.MS 1234
Assist with the adaptation of syllabi to current templates.MS 1234
Collaborate with the Vice President for Academic Affairs and procure hiring documentation in the approval process for adjunct faculty.MS 1234
Track and order textbooks each semester for adjuncts and any professors who request assistance.MS 1234
Process all payments related to Directed Research Doctoral Readings Project Advisors Dissertation/Project edits.MS 1234
Maintain and process all adjunct faculty pay not on payroll.MS 1234
Assist the Department Chair with course scheduling facilitating testing coordinating Value Added Week and planning for residency weeks/modules. MS 1234
Oversee and coordinate the IDS investiture. Assist with AGTS Baccalaureate and Commencement activities.MS 1234
Coordinate the publishing and printing of IDS dissertations and projects including communication with the copy editor performing the IDS ETD Administrator role duties on ProQuest and ordering/tracking printed copies of final dissertations/projects.MS 1234
Assist the IDS Program Director with the planning and preparation of the Hogan Lecture Series.MS 1234
Other duties as assigned by the IDS Director.MS 1234

Relationship Management/Communication

Serve as the liaison with the Registrars Office and Admissions Office.MS 1234

AGTS/EISP Liaison:

Work with EU registration to assist in academically registering EISP students. Input course schedules and communicate with EU offices to officially register students in the EISP
Work with EU financial office to assist with financially registering EISP students if necessary
Maintain and process all EISP adjunct faculty hiring processes through EU Offices.
Work as a liaison to solve student issues between EU and the EISP program
Coordinate with Dr. McAteer for issues between MAIS and EISP program
Manage and document new student applicants in Salesforce. Liaison between admissions and the EISP to refer students who apply through AGTS to the EISP. Communicate with EU Offices to make them official in the SIS
Answer student questions in regard to EU matters when appropriate
Work with students when they reach graduation phase to coordinate graduation events
As necessary communicate the grades submitted by the EISP
Communicate between the EISP office and the EU Registrar office to process course incompletes and extensions
Keep and maintain files related to the EISP Program for accreditation purposes

KNOWLEDGE SKILLS AND ABILITIES:

Understanding and commitment to the mission of AGTS.
Influencing skills related to the recruitment of new students.
Coordination and organization skills with respect to arranging a schedule for the course modules.
Administrative and computer skills including knowledge of the CANVAS LMS.
Long-range planning skills for scheduling both IDS and MAIS courses.
Verbal and written communication skillsespecially in regard to maintaining positive relationships between students faculty and administration.

Evangel University is an equal opportunity employer participating in the E-Verify program.

Required Experience:

Junior IC

ASSEMBLIES OF GOD THEOLOGICAL SEMINARYAt Evangel UniversityGlobal Missions Department Administrative AssistantJob DescriptionDepartment: Assemblies of God Theological SeminaryDivision: Global Missions Department and Executive Administrators OfficeReport to: GMD Program ChairJob Classification: Full ...