Supply Chain & Office Support Coordinator

We are seeking a proactive and highly organised Supply Chain & Office Support Coordinator to provide day to day support to our Milton Keynes Engineering Tech Hub. This is a varied and hands on role combining purchasing and supply chain administration with office and site support responsibilities.

You will play a key role in ensuring efficient procurement of engineering components and consumables coordinating goods in and goods out activities and supporting the smooth operation of our office and front of house services. Acting as a central point of contact for suppliers visitors and internal teams you will help keep the MK site running efficiently and professionally.

**This role is for 24 hours per week**

Key Responsibilities

Purchasing & Supply Chain Support

• Raise purchase orders for engineering components consumables and site requirements in line with internal processes.
• Liaise directly with suppliers to obtain quotations resolve queries and ensure timely delivery of goods and services.
• Expediting orders where required and providing regular updates to the Supply Chain Development Manager and local teams.
• Support requisition processes and maintain accurate purchasing records within the ERP/MRP system.
• Work closely with engineering to anticipate demand and support material availability.

Goods In / Goods Out Administration

• Process all delivery and dispatch documentation accurately and promptly.
• Coordinate courier bookings and shipping arrangements as required.
• Ensure incoming goods are logged discrepancies recorded and issues escalated if needed.
• Maintain clear communication between stores engineering and suppliers to support smooth material flow.

Office & Site Support

• Act as front of house including greeting visitors and contractors.
• Manage visitor site and contractor badge administration.
• Oversee office and kitchen supplies maintaining adequate stock levels.
• Coordinate meeting room bookings catering arrangements and ensure conference rooms are appropriately prepared and stocked for customer attended meetings.
• Arrange travel bookings including taxis and other transport requirements as necessary.
• Provide general administrative support to the site.
• Support site inductions and assist with day to day office operations to ensure a safe organised and efficient working environment.
• Manage the equipment calibration schedule ensuring all tools equipment and instruments are monitored booked and sent for calibration when due.

Person Specification

Essential

• Previous experience in a purchasing supply chain or administrative role
• Strong organisational skills with excellent attention to detail
• Confident communicator with suppliers and internal stakeholders
• Proficiency with MS Office and familiarity with ERP/MRP systems
• Ability to manage multiple tasks and priorities in a fast paced environment
• Proactive and solutions focused
• Able to work independently with minimal supervision
• Customer oriented with a helpful and professional approach
• Able to work collaboratively with cross functional teams
• Reliable adaptable and comfortable taking ownership of tasks

Desirable

• CIPS Level 2 or 3 or working towards it
• Experience working in an engineering or manufacturing environment
• Experience with courier booking systems or logistics administration

Other

• SC cleared or the ability to obtain

What We Can Offer You

• Flexible working practices we work a 9-day fortnight offer flexitime and work a half day Friday
• 33 days holiday (inclusive of bank holidays) with the option to buy up to 5 additional days
• Health cash plan cash back for everyday health expenses
• Additional benefits including access to 24/7 remote GP services physiotherapy consultations and gym discounts
• Pension scheme with 6% employer contributions
• Life assurance 4 x annual salary
• Reward and recognition platform
• Discount platform retail leisure gym discounts and more
• Employee assistance programme with access to confidential counselling services
• Support for further training and education
• Relocation assistance up to 8000 if you relocate to take up a position with us

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Third-Party Recruiters

Please note that per Spectrum Control Policy we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our values and expectations. Any employment agency person or entity that submits an unsolicited resume does so with the understanding that Spectrum Control will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency person or entity. If you or your agency are interested in becoming an approved vendor please contact