Construction Procurement Specialist

Job Summary

Manages and executes procurement activities related to construction projects capital improvements and associated professional services. Ensures compliance with applicable laws policies and procedures while supporting departments in acquiring qualified contractors vendors and consultants. Serves as a subject matter expert in construction procurement overseeing the solicitation process from development through contract approval and administration.

Responsibilities

• Develop issue and manage Invitations to Bid (ITB) Requests for Proposals (RFP) and Requests for Qualifications (RFQ).
• Coordinate pre-bid/proposal meetings respond to vendor inquiries and issue addenda.
• Ensure solicitations clearly define project scope bonding insurance and legal requirements.
• Draft review and manage contracts amendments work authorizations and change orders.
• Review contractor documentation including insurance certificates bonds and compliance records.
• Collaborate with departments to align procurement activities with project schedules and budgets.
• Provide procurement timelines updates and status reports to stakeholders and leadership.
• Facilitate evaluation processes vendor selection and debriefings.
• Ensure compliance with procurement laws policies and competitive bidding requirements.
• Apply requirements for bid bonds performance bonds and payment bonds.
• Maintain and improve procurement templates policies and procedures.
• Promote transparency fairness and open competition in all procurement activities.
• Educate vendors on procurement requirements and encourage participation.
• Serve as a resource for procurement procedures contract compliance and best practices.
• Assist in resolving contract issues discrepancies and approval processes.
• Monitor procurement schedules and ensure effective contract administration.
• Provide post-award contract support and advisory services.
• Prepare reports on procurement activities metrics and sourcing plans.
• Support departmental goals purchasing schedules and policy implementation.
• Participate in professional development activities including conferences and certifications.
• Perform additional duties and special projects as assigned.

Qualifications

• Bachelors degree in Business Administration Public Administration Construction Management or a related field.
• Minimum three (3) years of procurement experience including at least two (2) years in construction or capital projects or equivalent combination of education and experience.
• Valid drivers license may be required.

Preferred Certifications:

• Certified Professional Public Buyer (CPPB)
• Certified Professional Contracts Manager (CPCM)
• Certified Construction Contract Administrator (CCCA)
• Certified Construction Manager (CCM)

Knowledge Skills and Abilities

• Strong knowledge of construction procurement practices contract law and competitive bidding regulations.
• Familiarity with project delivery methods (Design-Bid-Build Design-Build CMAR).
• Ability to interpret construction drawings specifications and technical scopes.
• Strong analytical negotiation and problem-solving skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple projects simultaneously.
• Knowledge of public procurement principles policies and applicable regulations.
• Proficiency in Microsoft Office and procurement-related systems.
• Ability to build relationships with internal departments and external vendors.
• Skilled in contract negotiation administration and compliance monitoring.
• Ability to analyze data prepare reports and apply critical thinking.
• Strong organizational and time management skills.
• Ability to work independently and under pressure.
• Ability to maintain professionalism and composure in high-stress situations.

Physical Requirements

• Extended periods of sitting and working at a computer.
• Frequent standing walking bending kneeling and reaching.
• Ability to lift and carry up to 10 lbs.
• Occasional pushing and pulling activities.