OVERVIEW 4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures. DUTIES
Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
Office equipment:
Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
Managing supplies in general around the office (extra layoffs etc.)
Office furniture and desk chair orders ordering procurement
Office supplies:
Ordering managing and keeping organized
Copier maintenance and toner supply
Organize semi-annual office clean up
Assist Finance with asset management review
Assist staff with administrative questions and internal processes (backup to Alley)
Coordinate with Alley to configure workspace and meeting logistics
Meeting Space & Facility Coordination
Manage two conference room reservation calendars
Coordinate meeting space reservations
Ensure rooms are available and prepared for meetings
Troubleshoot scheduling conflicts
Staff Onboarding Support
Support onboarding coordination for new staff members
Assist with workspace setup and office logistics
Help new employees navigate office procedures and resources
Serve as Backup to Executive Assistant
Calendar coordination support
Meeting preparation assistance
Document preparation and administrative tasks
Skill
Required / Desired
Amount
of Experience
High school Diploma
Required
Prior experience in an administrative assistant position at least 4 years
Required
4
Years
Previous experience in a position that demanded a high level of confidentiality
Required
Working knowledge of Microsoft Word Outlook PowerPoint and Excel
Required
Effective written and verbal communication skills
Required
Attention to detail and proofreading skills
Required
Organizational skills with the ability to prioritize tasks effectively and multitask
Required
(Local candidates only as F2F Interview is must) OVERVIEW 4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures. DUTIES Badge access (onboarding and changes)...
(Local candidates only as F2F Interview is must)
OVERVIEW 4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures. DUTIES
Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
Office equipment:
Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
Managing supplies in general around the office (extra layoffs etc.)
Office furniture and desk chair orders ordering procurement
Office supplies:
Ordering managing and keeping organized
Copier maintenance and toner supply
Organize semi-annual office clean up
Assist Finance with asset management review
Assist staff with administrative questions and internal processes (backup to Alley)
Coordinate with Alley to configure workspace and meeting logistics
Meeting Space & Facility Coordination
Manage two conference room reservation calendars
Coordinate meeting space reservations
Ensure rooms are available and prepared for meetings
Troubleshoot scheduling conflicts
Staff Onboarding Support
Support onboarding coordination for new staff members
Assist with workspace setup and office logistics
Help new employees navigate office procedures and resources
Serve as Backup to Executive Assistant
Calendar coordination support
Meeting preparation assistance
Document preparation and administrative tasks
Skill
Required / Desired
Amount
of Experience
High school Diploma
Required
Prior experience in an administrative assistant position at least 4 years
Required
4
Years
Previous experience in a position that demanded a high level of confidentiality
Required
Working knowledge of Microsoft Word Outlook PowerPoint and Excel
Required
Effective written and verbal communication skills
Required
Attention to detail and proofreading skills
Required
Organizational skills with the ability to prioritize tasks effectively and multitask
Job Location:
Monthly Salary:
Posted on:
Vacancies:
