(Local candidates only as F2F Interview is must)
OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures.
DUTIES - Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
- Office equipment:
- Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
- Managing supplies in general around the office (extra layoffs etc.)
- Office furniture and desk chair orders ordering procurement
-
- Ordering managing and keeping organized
- Copier maintenance and toner supply
- Organize semi-annual office clean up
- Assist Finance with asset management review
- Assist staff with administrative questions and internal processes (backup to Alley)
- Coordinate with Alley to configure workspace and meeting logistics
- Meeting Space & Facility Coordination
- Manage two conference room reservation calendars
- Coordinate meeting space reservations
- Ensure rooms are available and prepared for meetings
- Troubleshoot scheduling conflicts
- Staff Onboarding Support
- Support onboarding coordination for new staff members
- Assist with workspace setup and office logistics
- Help new employees navigate office procedures and resources
- Serve as Backup to Executive Assistant
- Calendar coordination support
- Meeting preparation assistance
- Document preparation and administrative tasks
| Skill | Required / Desired | Amount | of Experience | | High school Diploma | Required | | | | Prior experience in an administrative assistant position at least 4 years | Required | 4 | Years | | Previous experience in a position that demanded a high level of confidentiality | Required | | | | Working knowledge of Microsoft Word Outlook PowerPoint and Excel | Required | | | | Effective written and verbal communication skills | Required | | | | Attention to detail and proofreading skills | Required | | | | Organizational skills with the ability to prioritize tasks effectively and multitask | Required | | | |
(Local candidates only as F2F Interview is must) OVERVIEW 4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures. DUTIES Badge access (onboarding and changes)...
(Local candidates only as F2F Interview is must)
OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures.
DUTIES - Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
- Office equipment:
- Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
- Managing supplies in general around the office (extra layoffs etc.)
- Office furniture and desk chair orders ordering procurement
-
- Ordering managing and keeping organized
- Copier maintenance and toner supply
- Organize semi-annual office clean up
- Assist Finance with asset management review
- Assist staff with administrative questions and internal processes (backup to Alley)
- Coordinate with Alley to configure workspace and meeting logistics
- Meeting Space & Facility Coordination
- Manage two conference room reservation calendars
- Coordinate meeting space reservations
- Ensure rooms are available and prepared for meetings
- Troubleshoot scheduling conflicts
- Staff Onboarding Support
- Support onboarding coordination for new staff members
- Assist with workspace setup and office logistics
- Help new employees navigate office procedures and resources
- Serve as Backup to Executive Assistant
- Calendar coordination support
- Meeting preparation assistance
- Document preparation and administrative tasks
| Skill | Required / Desired | Amount | of Experience | | High school Diploma | Required | | | | Prior experience in an administrative assistant position at least 4 years | Required | 4 | Years | | Previous experience in a position that demanded a high level of confidentiality | Required | | | | Working knowledge of Microsoft Word Outlook PowerPoint and Excel | Required | | | | Effective written and verbal communication skills | Required | | | | Attention to detail and proofreading skills | Required | | | | Organizational skills with the ability to prioritize tasks effectively and multitask | Required | | | |
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Job Location:
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
