State of IN- DCS-Administrative Assistant 3 (799645)

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Title/Role: Administrative Assistant 3

Start Date: 04/20/2026

Worksite address: Indianapolis IN 46204

Interview Type: In person only

Work Arrangement: Onsite

Position Description

OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents policies and procedures.
DUTIES

Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide they would follow a process and would be given access to the program (highly confidential)
Office equipment:
- Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
- Managing supplies in general around the office (extra layoffs etc.)
- Office furniture and desk chair orders ordering procurement

- Office supplies:

- Ordering managing and keeping organized
- Copier maintenance and toner supply
- Organize semi-annual office clean up
- Assist Finance with asset management review
- Assist staff with administrative questions and internal processes (backup to Alley)
- Coordinate with Alley to configure workspace and meeting logistics

Meeting Space & Facility Coordination
- Manage two conference room reservation calendars
- Coordinate meeting space reservations
- Ensure rooms are available and prepared for meetings
- Troubleshoot scheduling conflicts
Staff Onboarding Support
- Support onboarding coordination for new staff members
- Assist with workspace setup and office logistics
- Help new employees navigate office procedures and resources
Serve as Backup to Executive Assistant
- Calendar coordination support
- Meeting preparation assistance
- Document preparation and administrative tasks

Skills	Required / Desired	Years of Experience required	Candidate has
High school Diploma	Required
Prior experience in an administrative assistant position at least 4 years	Required	4 years
Previous experience in a position that demanded a high level of confidentiality	Required
Working knowledge of Microsoft Word Outlook PowerPoint and Excel	Required
Effective written and verbal communication skills	Required
Attention to detail and proofreading skills	Required
Organizational skills with the ability to prioritize tasks effectively and multitask	Required

Title/Role: Administrative Assistant 3 Start Date: 04/20/2026 Worksite address: Indianapolis IN 46204 Interview Type: In person only Work Arrangement: Onsite Position Description OVERVIEW 4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the applicati...