Administrative Assistant

Administrative AssistantJob Type:Part-TimePay: $13.75Hours: Monday Friday10am - 4pmJob SummaryWe are seeking an Administrative Assistant for a non-profit in Administrative Assistant/Office Manager will perform all general organizational office activities and provide clerical support to other employees and the Board of reply to or forwardphonecalls andmessagesemail messages and regular mailKeep inventory of office supplies andadvisewhen new purchases are neededfrom donation databaseand files createand mailtax receiptsand thank-you cardsAssist Volunteer Coordinator with data entries in Volunteerdata base if neededPrint and assemble marketing packagesbrochuresand other office formsCall ridersand Instructors/Therapiststo cancel when neededText riders the day of appointment to see if any cancellationsText daily lead volunteers withriderattending and/or cancellingPrint mailing labelsand other labels as neededfor SLCCreate andmaintainpaper files asneeded;payment recordsand horse exercise chartsMaintain supply of forms in office files:volunteer registration forms rider registration forms initial evaluation forms rider policy & procedure packet withcurrentsession calendarscholarship application forms details for RiderShowcase ChristmasParty and other events as neededAssistwith travel arrangements for PATH Annual Conference and other travel as neededPrintand distributeholiday party invitationsPrepare fordistribution ofthecalendarsby mail forvolunteers riders donors riderdata basein Accessand filing systems in officeBilling weekly to CLASS programsBillingdaily ormonthly to self-pay clientsMaintainlost rider revenue spreadsheet based on weekly payment recordsPrint out 3625 forms weekly for riders in CLASS programs and attach to clipboardsReceive visitors/clientsand handle requests for information and inquiriesQualificationsPossess a high school diploma or equivalent experienceQuickBooksknowledge preferredBasic computer and data entry skillsExperience using office equipment (phones printers scanners copiers)Strong customer service and people skills