Executive Assistant to HNWI

• Coordinate scheduling and maintain executives calendar to optimize hours of day
• Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
• Request contact information of meeting attendees for the executive to be prepared for future communication
• Answer executives phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call
• Work to be cost effective with expenses associated with travel office administration and meetings
• Manage executives e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executives review/action
• Organize documents in document management system; maintain file folders and system for ready access to documents and information
• Data input: create tables in excel; organize information from various sources
• Work closely with Executives direct reports (as well as their reports) to help them prioritize joint meetings travel access to core information and plans
• Utilize relationship building skills to make key activities and requests happen
• Manage executives Travel and Expense account
• Preview reports of executives direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
• Handle all expense reports for Executives and process invoices
• Coordinate and/or edit presentations
• Coordinate executives participation in events
• Purchase and/or coordinate executives hardware (cell phone laptop printer etc.)
• Coordinate executives participation with boards on behalf of company and outside of company.
• Develop and maintain network/relationship with assistants of network general managers.

Qualifications :

• A Legal Business Administration degree or any relevant field is preferred or equivalent experience
• Minimum 5 plus years proven administrative experience supporting at the executive level
• Experience coordinating varied executive travel arrangements
• Strong interpersonal skills
• Must be MS Office proficient: Excel Word PowerPoint
• High level of confidentiality required
• Strong organizational skills and ability to work efficiently in a fast-paced environment
• Excellent verbal and written communication skills are required
• Excellent problem-solving skills
• Strong attention to detail
• The ability to work independently as well as part of the team
• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines

Additional Information :

The deadline for submission is October 30 2024. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Remuneration is competitive

Remote Work :

No

Employment Type :

Full-time