Project Site Administrator

FIFO Site Administrator

We are currently seeking a proactive and detail-oriented Site Administrator to join our dynamic project team. This role is critical to supporting daily site operations with primary responsibility for the site Proof of Presence (PoP) system and contractor onboarding activities. You will be a key point of contact for site administration contributing to a well-organised and positive site culture.

This is a FIFO role out of Perth on a 2/1 roster.

Key Responsibilities

• Manage and maintain the site Proof of Presence (PoP) system including data reconciliation daily reporting liaison with contractor administrators and printing swipe cards.
• Oversee end-to-end onboarding of contractor personnel ensuring all compliance requirements are met and documentation is complete accurate and submitted on time.
• Coordinate mobilisation activities for visitors and new starters including inductions site access medicals and training bookings where required.
• Maintain onboarding records and compliance tracking systems to ensure site entry standards are upheld.
• Process and coordinate all travel and accommodation bookings for project personnel including contractors village maintenance and visitors in line with roster schedules and project requirements.
• Provide general administrative support to the project team including document control and coordination of communications.
• Maintain and regularly update the project SharePoint site with key documents communications and resources.
• Prepare clear professional communications and presentations for site-wide distribution and project updates.
• Assist with organising meetings site events and team briefings.
• Maintain accurate organisational charts and project contact lists.

What Were Looking For

• Strong proficiency in Microsoft Office including Word Excel PowerPoint SharePoint and Outlook.
• Experience using INX or similar personnel management systems (preferred).
• Qualifications or formal training in business or office administration (preferred).
• Previous experience in a FIFO remote site or project-based administration role within resources mining or infrastructure environments.
• Excellent written and verbal communication skills with confidence liaising across all levels of a project team.
• A collaborative team-focused mindset with the ability to work autonomously manage competing priorities and adapt to changing site conditions.
• High attention to detail strong problem-solving skills and a proactive approach.

Why Join Us
We are a global professional services company of energy chemicals and resources experts headquartered in Australia. Right now were bridging two worlds as we accelerate to more sustainable energy sources while helping our customers provide the energy chemicals and resources society needs now. We partner with our customers to deliver projects and create value over the life of their assets. Were committed to creating a more sustainable world.

About Us
We deliver a unique range of services across the full asset lifecycle from consulting and engineering through to construction commissioning sustaining capital and operations and maintenance. Our people are at the heart of what we do and we are committed to fostering a diverse inclusive and flexible workplace.

Moving Forward Together
We want our people to be energised empowered and ready to do their best work. We offer flexible working arrangements and are committed to providing an inclusive workplace that supports diversity. We welcome applications from people of all backgrounds and value the unique perspectives and experiences each person brings.