Administrative Assistant IV

About the Company

Enterris Associates is a trusted full-service construction management firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence. Formally established in 2021 and built on the legacy of PQM founded in 2006 we bring nearly two decades of Architecture Engineering and Construction expertise to our clients. We deliver value through quality oversight project management compliance and risk mitigation.

Title: Administrative Assistant IV

Position Description

The Administrative Assistant IV is a hybrid position for roadway and infrastructure projects and will provide comprehensive administrative support to the project supervisors and inspection sta . This role requires a high level of organization communication and pro ciency in Microsoft programs to ensure e cient and e ective operations.

Essential Job Duties

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection sta .
• Coordinate meetings prepare agendas and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls greet visitors and assist them.
• Support communication with project supervisors and inspection sta for document control.
• Track nancial documents for budgeting.
• Manage o ce duties and support inspection sta including o ce supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders including bi-weekly safety meetings.
• Organize ling systems from pre-construction to project close-out.
• Ensure that inspection issued documents are maintained and in compliance with contract documents and owners requirements.

Hardware/Software Knowledge

• Knowledge of Project Management Information Software used for inspection/document control such as PM Web Adobe Pro Bluebeam.
• Pro cient in Microsoft O ce and management software to create logs and charts- Excel Word PowerPoint SharePoint Teams.

Professional Experience Level/Other Quali cations

• Ten (10) years or more experience as an administrative assistant.
• Ability to collaborate well with staff engineers designers and architects and report directly to Structural Concrete (SCI) & Precast/Prestressed Concrete (PCI) Inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Experience with Airport construction projects is preferred for interacting with Owner City departments contractors and airlines.

Education/Training

• Post-Secondary Education

Compensation

• This role is salaried/exempt with a base annual salary range of $75000.00 - $ 78493.00 and commensurate with skill education experience and work location.
• This role is bonus eligible after 6 months of employment.

Benefits Package

Enterris offers a competitive and comprehensive benefits package to all full-time regular employees including:

• PPO and HMO Medical plans including a 100% employer-paid base plan and Health Savings Accounts
• Dental PPO
• Vision PPO
• Short Term Disability (100% employer-paid)
• Long Term Disability (100% employer-paid)
• Basic Life / AD&D Insurance (100% employer-paid)
• Critical Illness insurance
• Accident Insurance
• Voluntary Life Insurance
• 401(k) Retirement Plan with Employer Matching up to 6%
• Generous Paid Time Off
• Paid Holidays
• Employee Assistance Programs (100% employer-paid)
• Perks & Discounts
• Work-life Balance
• Professional Development Opportunities
• Company events and great culture

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.

EEOC Statement

Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.