Executive Assistant & Project Officer – School of Mathematics and Statistics

• $103866-$110801(level 6)17% Superannuation

• PermanentFull-time (35 hours per week)

• UNSW Kensington Campus (hybrid)

The School of Mathematics and Statistics at UNSW conducts teaching and research across applied mathematics pure mathematics and statistics supported by a large academic and professional staff. It is consistently ranked among the leading programs in Australia and internationally with research strengths spanning areas such as optimisation data science stochastic modelling algebra and analysis. TheSchooldelivers a broad teaching program for students across multiple disciplines and offers a wide range of undergraduate and postgraduatecourses andis administratively organised into three departments: Applied Mathematics Pure Mathematics andStatistics.

About the role

TheExecutive Assistant/Project Officer provides high-level project management administrative and office support to the School of Mathematics and Statistics. Reporting to the School Manager the role works closely with and directly supports the Head of School to deliver key strategic and operational priorities.

This is a fast-paced and varied role offering the opportunity to work closely with senior leadership while contributing to key strategic initiatives across responsibilities include:

• Providing high-level executive support to the Head of School including diary email travel and meeting coordination

• Leading the delivery of major School projects and initiatives managing the full project lifecycle from planning to evaluation

• Developing and managing project plans ensuring delivery within agreed timelines budget and scope

• Coordinating project resources and monitoring progress through regular reporting and evaluation

• Liaising with internal and external stakeholders to define priorities and deliver project outcomes

• Identifyingand implementing business improvement initiatives to enhance processes and administrative efficiency

• Coordinating School events (e.g. academic retreats conferences studentsymposiumsand awards) includinglogistics communications and stakeholder engagement

• Managing office finances including tracking expenditure and supporting budget oversight

• Preparing high-quality correspondence reports presentations and briefing materials

• Supporting meeting preparation and follow-up actions andrepresentingtheSchoolwhererequired

• Acting as a key point of contact for staff and students on School and UNSW policies and processes

Aboutyou

To be successful in this role you will have:

• Demonstrated experience as an Executive Assistant ideally withinthehigher educationsector

• Demonstrated experience in projectand eventcoordination

• Excellent written and verbal communication skills with the ability to engage and influence a wide range of stakeholders

• Strong organisational and time management skills with the ability to manage competing priorities and work under pressure

• Proven analytical and problem-solving skills with experience driving process improvements

• Advanced computer skills particularly in Microsoft Outlook Word Excel and PowerPoint. Knowledge ofPowerBIwould be highly regarded

Application documents:please upload your resume and a cover letter outlining your motivation for applying and addressing theselection criteria (theAbout You section of this job ad).Please limit your cover letter tomaximum 2 pages.

Candidates will need to have valid working rights this role is not available for informal queries please see the below contact details.

Otherwise please apply online -applications will not be accepted if sent directly to the contact listed.

Contact:Anne de Voronine Talent Acquisition Associate
E:

Applications close:28thApril 2026 11.55PM

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Pre-Employment Checks
Aligned with UNSWs focus on cultivating a workplace defined by safety ethical conduct and strong integrity preferred candidates willbe requiredtoparticipatein a combination of pre-employment checks relevant to the role they have applied for.
These pre-employment checks may include a combination of some of the following checks:-
National and International Criminal history checks
Entitlement to work and ID checks
Working With Children Checks
Completion of a Gender-Based Violence Prevention Declaration
Verification of relevant qualifications
Verification of relevant professional membership
Employment history and reference checks
Financial responsibility assessments/checks
Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.