Administrative Analyst

Starting Compensation:

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Job Description:

JOB SUMMARY

• This is a Lancaster County Adult Probation and Parole Services administrative support position providing full performance and operational oversight of the departments special administrative projects research-related activities performance measurement and data collection analysis including evidence-based practices.

• While most of this individuals duties will be the fulfillment of assigned tasks and special projects his/her work must be completed with considerable initiative and independence.

• Completed work and performance are reviewed for soundness of reasoning effectiveness and conformance with the department mission and established polices/objectives.

REPORTING RELATIONSHIPS

• This position reports directly to the Deputy Director of Administrative Services.

ESSENTIAL JOB FUNCTIONS

• 25% Assist the Business Manager Deputy Directors and Director with the scheduling of special meetings preparing memos and reports and department-wide projects Work in cooperation and coordination with the Adult Probation and Parole Services Collective Leadership Team.

• 25% Process new hire paperwork employee performance reviews FMLA paperwork ADA paperwork Workers Compensation and other confidential Human Resources matters. Maintain primary responsibility for assembling and/or revising the Adult Probation and Parole Services Organizational Manual.

• 25% Serve as the primary collector editor and organizer of agency training record data.

• 15% Assist with requests for IT assistance and Facilities Management. Serve as the primary collector editor and organizer of agency asset record data. Assist with fleet management as required.

• 10% Coordinate full range of the departments research-related functions primarily related to the effectiveness of department units programs services and other activities. Develop meaningful outcome reports based on data collection analysis and performance measurements. Study and analyze administrative operations as needed and report findings and recommendations to the Deputy Director of Administrative Services.

OTHER SPECIFIC TASKS OR DUTIES

• Performs related work as required.

MINIMUM QUALIFICATIONS

• Education requirement is completion of a bachelors degree program in business administration or closely related field; must have at least two years of experience related to position with strong aptitude and ability in administrative interpersonal and organizational skill; or any combination of education and experience which has provided the knowledge skills and abilities cited above.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to learn the methods and techniques of social research to include data collection analysis and the use of relevant software for analysis including Microsoft Office products.

• Ability to learn methods and techniques associated with the development of performance measurement activities.

• Knowledge of English grammar spelling and punctuation as required for professional written presentation.

• Knowledge of operational policies and procedures which relate to administrative and support services functions.

• Proficiency in the use of computer programs and software applications as required for essential job functions.

• Ability to comprehend organizational/programmatic goals/objectives and relate these to department business practices and analysis.

• Ability to gather correlate and analyze information/evaluative data; correspondingly able to compile and communicate said results in written form.

• Ability to devise and implement solutions to administrative problems with minimal oversight.

• Ability to present ideas/concepts methods/procedures and instructions/responses clearly and concisely both verbally and in writing.

• Ability to establish and maintain effective working relationships with a full range of staff employed by Adult Probation and Parole Services as well as with individuals from other Court/County departments.

• Ability to organize and complete work and coordinate tasks within established schedules and with accuracy critical to the success of those duties.

• Skill in organizing and maintaining financial and personnel records and in preparing reports and statements from those records.

• Effective time management skills and ability to prioritize work duties.

• Display initiative and creative resourcefulness.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• The candidate must pass a criminal background check and a driver history check.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit sometimes for long periods of time.

• Ability to operate a computer or laptop.

• Ability to lift and move files weighing up to 10 pounds.

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race religion age sex national origin genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.