Secretary, Director Purchasing

PRIMARY PURPOSE:

Assist in the general operations of the Purchasing Services office to ensure that normal daily support operations of the District are accurately and timely executed to provide equitable learning opportunities for all students.

QUALIFICATIONS:

Education/Certification:

High School Diploma or equivalent required

Special Knowledge/Skills:

Knowledge of word processing spreadsheets and database software

Experience:

Two (2) years in secretarial position in a public entity preferred

Workdays: 226

Clerical/Technical Pay Structure: Pay Grade5

Pay Date: Monthly

Hourly Pay Range:

Minimum: $19.00

Midpoint: $22.76

Maximum: $26.52

Note:Starting pay for a new hire in a pay range plan will be determined individually based on each persons job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:

1. Responsible for the payroll processing and time and attendance records for the department.
2. Performs budget entryprocessesbudget amendments purchaseordersand payment of invoices for the department.
3. Assistin the preparation of bids quotesproposal folders and newspaper advertisements.
4. Receives reviews anddeterminescompliance with requirements of bids or proposals.
5. Schedulesreceives andreviews board agenda titles and items.
6. ReviewsPurchase OrderRequestsasnecessary.
7. Processes andlogsall contractor criminal background checks related to Senate Bill 9.
8. Maintains up-to-date vendor relationships and customer service with vendors and end-users.
9. Responsible for adding new vendors to the online system and processing updates.
10. Assistin the preparation of the Administrative Procedures Manual for Business Services and Purchasing Services.
11. Maintain a schedule of appointments bid openings and conferences.
12. Maintain andestablishfiles on contracts for thedepartment.
13. Receives and processes Open Records requests.
14. Prepare correspondence and other written communications and route them properly.
15. Prepare the travel arrangements for Purchasing Staff.
16. Promptly respond to routine inquiries and requests from AdministrationCampusesand vendors.
17. Exercise good telephone etiquettetakes reliable messages and routes calls toappropriate staff.
18. Gather andresearch forinformation andensureconfidentiality whenrequired.
19. Follow McAllen ISD customer service standards.
20. Perform other duties assigned by immediate supervisor (primary evaluator).

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Computer printeradding machinecalculator multiline phone system copier faxmachine.

WORKING CONDITIONS:

Mental Demands:

Maintain emotional control under stress Work with frequentinterruptions.

Physical Demands/Environmental Factors:

Moderate liftingunder 50pounds; sitting standing walking stooping kneeling repetitive hand motions hearingspeech visualacuity.

Required Experience:

Director