Project Controls & Compliance Specialist

Big-D Mission Critical is looking for a Project Control & Compliance Specialist to support project execution through strong contract administration compliance tracking cost support and project documentation management. This role is critical to ensuring contractual alignment financial accuracy and standardized project control processes across Mission Critical projects. The ideal candidate is detailed oriented highly organized and thrives in fast-paced construction environments supporting multiple stakeholders. This is a great opportunity to continue your career with a company that is on a mission to be the most sought-after company in the business. We seek and employ exceptional hard-working lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation supported by purpose and joy

Big-D Construction has an opportunity for a Project Controls & Compliance Specialist to join our Mission Critical team based in Salt Lake City UT.

Experience/Training:

• Four years of construction project coordination or administrative experience.

Job Duties Responsibilities and Expectations (other duties may be assigned to meet business needs)

Project Controls & Compliance

• Support contract administration in coordination with Preconstruction and Project Management including preparation and issuance of subcontracts purchase orders and related project documents
• Track and manage subcontractor and vendor compliance requirements including insurance licensing bonds and other contractual obligations
• Support preparation and review of owner pay applications subcontractor billings schedule of values and related backup documentation
• Assist with accounts payable and accounts receivable processes including tracking purchase orders invoices and payment status
• Support development tracking and consistency of change management documentation including PCOs CORs owner change orders and subcontract change orders
• Help maintain alignment between cost codes commitments change orders and project financial reporting
• Track and manage contractual notice requirements lien notices lien releases and other project compliance documentation
• Partner with Preconstruction to review contract requirements billing provisions insurance requirements bond obligations and project setup needs
• Support preparation of owner reports executive summaries risk logs and other project-specific reporting requirements
• Help ensure consistency and compliance across project controls processes documentation and reporting standards

Project Support & Administration

• Assist with project startup and closeout activities including setup of project files document control systems turnover packages and O&M manuals
• Maintain organized project filing systems both digital and hard copy for contracts drawings submittals RFIs meeting minutes change orders and other project records
• Prepare organize and distribute project documentation utilizing Procore and other company systems
• Support timely completion and submission of contracts bids permits development applications and other project-related documentation
• Participate in project meetings take and distribute meeting minutes and track follow-up items
• Assist project teams with expense reports timecards travel requests office supply needs and other administrative functions
• Coordinate distribution of project information to clients subcontractors vendors consultants and internal team members
• Maintain professional communication with clients subcontractors vendors and internal teams
• Support training and onboarding of Project Administrators Project Managers and other team members on company processes systems and documentation standards
• Support and follow company policies procedures and project standards

Leadership Duties

• Meetings: Facilitate project meetings and/or interactive planning meetings as required by the project team.
• Training: Provides training and oversight to team members.
• Audits: Conducts routine audits of project controls and compliance.
• Process development: Provides input on standards templates processes and procedures.
• Collaboration: Collaborate with internal team members trade partners and clients.

Qualifications:

• Three or more years of construction project coordination or administrative experience.
• Proficient in Microsoft Office Suite and Procore.
• Ability to manage and prioritize multiple tasks and competing deadlines across several projects and managers.
• Ability to communicate effectively with project managers team members and external stakeholders.
• Strong organizational skills with the ability to manage multiple tasks timely and prioritize effectively including managing priorities of multiple managers.
• An eagerness to teach and develop others.
• Work well in a team environment drive consistency and collaboration approach challenges with a solutions-oriented mindset.

Benefits

• Big-D pays for 100% of your medicaland dental insurancepremiums- even for family plans
• Health Savings Account (HSA) with monthly Employer Contribution
• 401k w/ match
• Life Insurance &Disability paid for by Big-D
• Voluntary supplemental plans available to sign up for as well
• PTO & Holiday

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies or similar will not be paid a fee and become the property of Big-D Construction. #LI-Onsite

Required Experience:

IC