Administrative Assistant

• SCHEDULE: Monday-Friday approximately 40 hours a week.
• BENEFITS: This position is full-time benefit eligible elective benefits include:
• Medical dental hearing and vision insurance.
• Marathon Health Clinic - a premier on-site healthcare provider. A separate entity from Herrs located at our Nottingham PA facility. This facility ensures easy access to tailored healthcare services preventative care wellness programs for employees on any medical plan
• Opportunity to contribute to a 401k with a company match.
• Paid vacation holiday and sick time.
• Paid Employee referral program.

Key Responsibilities

• Prepare routine and/or specially requested computer-generated reports/presentations for Executive level presentations.
• Assist the National Sales Managers and department staff with routine and/or specially requested clerical needs as needed.
• Track sales produced through accounts where brokers are utilized.
• Calculate the monthly commission payouts.
• Calculate monthly accruals necessary for specific accounts.
• Review and allocate all deductions and or fines related to assigned specific accounts.
• Prepare additional internal documents related to sales assisted by brokers as needed or requested.
• Complete all relevant sales-related paperwork for specific National Sales customer accounts.
• Regular and professional interaction with the Warehouse Accounting IT Marketing R&D and Supply Chain departments as a resource for department needs.
• Track and document gross sales for each incoming purchase order to reflect real time to regularly update Associate VP Partner Brands.
• Reconcile all National Sales shipments for assigned accounts with invoiced amounts.
• Manage hard-copy and computer-generated files to reflect real time accuracy.

Qualifications

• Associates degree (A. A.) or equivalent from two-year college or technical school; or one-year related experience and/or training; or equivalent combination of education and experience.
• Microsoft Office Suite intermediate to advanced experience required.
• To perform this job successfully an individual should have knowledge of Microsoft D365 Retail Link or Workbench software Microsoft Power BI and Silvon software (or equivalent) preferred.
• Excellent communication and collaboration skills.
• Prior experience with accruals deductions and commissions related to sales.
• Demonstrated experience with attention to detail time management and excellent organization skills.
• Any other clerical duties as requested for variety of meetings presentations and appointments.